Administrative Assistant - Research Foundation CUNY : Job Details

Job Title: Administrative Assistant

PVN ID: JJ-2412-006599

Category: Clerical/Office Services

Location: JOHN JAY COLLEGE OF CRIMINAL JUSTICE

Job Description

General Description

The administrative assistant will serve as the lead administrative assistant to the PI and Project manager. They will be responsible for day-to-day oversight of administrative matters; maintains the daily schedule; engages in liaison with various college offices, sponsor contacts, RF Departments, etc. as directed. May coordinate a broad range of day-to-day projects and administrative services.

This position is a part-time, remote position for a federally funded project. Background check required.

Other Duties

+ Coordinates day-to-day administrative activities based on the project goals

+ Resolves administrative matters referred to the project, program, or administrative unit, as guided by the supervisor

+ Maintains accurate up-to-date calendars; alerts to upcoming important meetings and commitments; schedules meetings

+ Coordinates travel schedules and arrangements

+ Assists in the gathering, preparation, and dissemination of information relating to the administration and management of the project

+ Keeps financial records related to office administration, including processing purchase orders, purchasing supplies and equipment, responding to invoice and reimbursement inquiries; assists with detailed reports for the Director or Administrator

+ Provides assistance and responds to verbal and written requests for information

+ Assists in developing and tracking PAFs and PVNs for program positions

+ Other duties as assigned

Qualifications

+ Ability to organize, prioritize, and coordinate day-to-day projects and assignments

+ Ability to work independently and as part of a team

+ Ability to read, understand, and follow administrative policies and procedures

+ Ability to communicate effectively with diverse staff, providing accurate and appropriate information; ability to articulate policies and procedures in response to inquiries

+ Ability to identify administrative problems and suggest solutions

+ Ability to organize and manage records and archival systems

+ Ability to handle multiple tasks and meet deadlines; ability to follow-up as needed and take responsibility for completing assignments and satisfying customers/clients

+ Proficient in use of major software programs for supporting office operations: including but not limited to software in support of word processing, spreadsheets, presentations, publications, mailings, web and internet, and email

+ Proficient in use of major RF administrative systems (or equivalent) for reporting on matters related to personnel, resources, schedules, tracking, purchasing, etc. (preferred)

QUALIFICATIONS:

+ A high school diploma or its equivalent (an acceptable equivalent would be a GED) and two (2) years of work experience in the required fields for the specific work area or a closely related equivalent field; OR

+ Successful completion of one (1) year of college (or 30 college credits in a matriculated course of study) and one (1) years of related work experience; OR

+ An Associates Degree or Bachelor's Degree from an accredited college AND

+ Demonstration of the specific competencies required at the time of hire

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY's principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department

Status Part Time

Pay Range $25.00-$31.00

Hour(s) a week 12.00

Closing Date Feb 16, 2025 (Or Until Filled)

Bargaining Unit No

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