Administrative Assistant - Beacon Hill : Job Details

Our client, an accounting firm located in Wakefield, MA is seeking an Administrative Assistant to join their team on a temporary to permanent basis. This role will be integral in providing general office duties, audit support, and assistance to various departments within the organization. This role is compensating $25/hour and will consist of a Monday-Friday 9am-5pm schedule on site.

Key Responsibilities:

• Format, proof, finalize, and distribute firm documents in accordance with established guidelines and quality standards.
• Provide support to the audit department with binding financial statements, ordering confirmations, and other related tasks.
• Book travel and conferences for staff members.
• Track and manage office, kitchen, and stationery supplies, placing orders as needed.
• Answer phones and greet clients and vendors in a professional manner.
• Handle mail delivery and distribution, including daily trips to the post office.
• Assist with meal ordering during tax season.
• Ensure common areas and kitchen are clean and well-organized.
• Enter daily receipts in QuickBooks and the billing system.
• Scan and save documents to the appropriate files.
• Assist with general office administration and provide support to executives and staff as needed.
• Support the accounting department by submitting confirmations, tracking them, adding watermarks over PDFs, sending documents, and requesting signatures.

Required Skills and Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• QuickBooks experience is a plus.
• Minimum of 5 years of office administration experience.
• Strong attention to detail and ability to follow quality control standards.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Strong organizational and time-management skills.
• Ability to work both independently and as part of a team.
• Excellent communication skills, with a professional and friendly demeanor to greet clients.
• Mature, reliable, and possess a positive attitude.
• Ability to handle high-pressure, high-volume work situations effectively.

How to Apply:

If you are a motivated, reliable, and detail-oriented professional who thrives in a team-oriented environment, we encourage you to apply today! We look forward to seeing how you can contribute to our fast-paced, supportive team.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)