Administrative Assistant - Ultimate Staffing : Job Details

Job Title: Administrative Assistant

Location: Hagerstown, MD

Schedule: 35 hours per week, 9:00 AM - 5:00 PM, Monday through Friday

Pay: $20-$22 per hour

Job Overview:

We are looking for a reliable Administrative Assistant to support various departments by managing office operations, handling communications, and providing fiscal and event support. This role is in-office and reports to the Executive Director.

Responsibilities:

• Answer and route incoming calls, greet visitors, and manage office mail.
• Assist with basic fiscal duties like invoicing, reconciling receipts, and managing purchase orders.
• Support event and conference preparation, including name badges, materials, and registrations.
• Handle publications, including orders and shipping of materials.
• Maintain membership data, process payments, and assist with certifications.

Qualifications:

• Minimum two years of relevant experience or an associate's degree.
• Strong organizational and communication skills.
• Proficient in MS Office.
• Must be a team player with the ability to manage multiple tasks.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.