Administrative Assistant - Dagen : Job Details

Our Northwest Houston Energy client is searching for an Administrative Assistant to assist with HSE duties and perform a variety of other clerical and administrative tasks to facilitate the efficient performance of the company.

Job Duties Include

• Assist with Health and Safety, i.e., policy & procedure maintenance, statistic tracking, etc.
• Assist with Vehicle & equipment maintenance, i.e., Vehicle PM, Rig Iron Certifications, ITC maintenance
• Coordinate & schedule shipping for operations team
• Assist with purchasing, i.e., purchase orders, vendor setup, and expense report submissions
• Assist with DOT Administration/Certifications; Mileage & Fuel Reporting, Teletrac ELD Maintenance, Truck Binder
• Welcome and direct visitors, vendors, and clients
• Monday.com maintenance
• Maintain digital filing systems, i.e., pre-deployment packets, etc.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed
• Respond to and resolve administrative inquiries and questions
• Prepare agendas and schedules for meetings
• Record and distribute action items from meetings
• Maintain office supplies and coordinate maintenance of office equipment
• Perform other related duties as assigned

Qualifications

• Associate's degree or relevant experience
• Previous Administrative experience is preferred

Competencies

• strong organizational skills and attention to detail
• excellent verbal and written communication skills
• excellent interpersonal and customer service skills
• proficient in Microsoft Office Suite or related software
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Problem-solving abilities
• Ability to work independently