Administrative Assistant - Whisperwood Manufactured Home Community : Job Details

DELANDWhisperwood Manufactured Home Community

Part TimeMonday – Friday 9am – 1pmFront Desk, Bookkeeping/QuickBooksSalary based on experience

Job Summary:The Administrative Assistant provides administrative support to ensure the efficient operation of the office. This role includes a wide variety of responsibilities, organizing files, handling correspondence, and ensuring smooth day-to-day office activities. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Office Management: Maintain organized filing systems (digital and physical), order office supplies, and ensure equipment is functioning properly.
• Communication: Handle phone calls, emails, and other correspondence professionally. Draft and proofread documents, presentations, and reports.
• Record Keeping: Maintain and update records, databases, and spreadsheets with accuracy and confidentiality.
• Customer Service: Greet visitors, provide information, and resolve inquiries in a courteous manner.
• Project Assistance: Support special projects and initiatives as assigned by management.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and Quick Books
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team setting.
• Discretion and confidentiality in handling sensitive information.
• Knowledge of basic accounting an bookkeeping practices.