Administrative Assistant - US Tech Solutions : Job Details

Duration: 12 Months

Key Responsibilities:

Data Entry and Documentation :

• Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.

• Process shipping orders, receipts, and other relevant warehouse documentation.

• Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).

Inventory Control Support :

• Assist in inventory tracking, reconciliation, and reporting.

• Generate inventory reports, identify discrepancies, and assist with stock audits.

Communication and Coordination :

• Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.

• Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.

File Management and Organization :

• Maintain organized physical and digital filing systems for all warehouse-related documents.

• Ensure compliance with company policies and procedures related to document storage and retrieval.

Customer Service :

• Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.

• Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.

General Office Support :

• Perform general clerical duties such as answering phones, emails, and scheduling meetings.

• Prepare reports, correspondence, and other documentation as required by the warehouse management team.

Qualifications:

• Education: High School Diploma or equivalent (associate's degree or higher preferred).

• Experience: At least 1-2 years of experience in a warehouse or administrative role.

Required abilities and skills;

• Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).

• Excellent organizational skills and attention to detail.

• Ability to multitask and prioritize in a fast-paced environment.

• Good communication skills, both written and verbal.

• Basic knowledge of warehouse operations and inventory management.