Administrative Assistant - Orange Pediatric Therapy : Job Details

🌟 Join Orange Pediatric Therapy as an Administrative Assistant! 🌟

🤷 Why Orange Pediatric?

Founded in 2015, Orange Pediatric Therapy ( is dedicated to providing high-quality, compassionate ABA therapy for children and their families. Our focus is on fostering developmental growth and improving the lives of children with Autism Spectrum Disorder (ASD) and related developmental disabilities.

✴️ Fun, highly supportive, and engaging environment for both our clients and our team members

✴️ Role with high-growth potential that will truly makes an impact

✴️ Inclusive team that values diversity and equity

✴️ Monthly in-services and team-building activities throughout the year!

✴️ Monday through Friday schedule

📝 Your Role

Under the direction of the Director of Operations, this role will manage client schedules, clinic resources, and support the administrative functions of the office so that they align with the clinic's goals of providing high-quality ABA services. The Administrative Assistant will work closely with leadership team, clinical staff, families, vendors, and external community to ensure that the clinic's operations are optimized for client care and service delivery.

🔶 Manage weekly client and staff schedule, including finding and communicating coverage, as needed

🔶 Meeting with leadership team to review schedules, therapist availability, and administrative issues.

🔶 Support the development and implementation of a variety of forms and tools for staff and clients

🔶 Support the leadership team in responding to client/family emails and client communications in the portal, and communicate pertinent information to leadership or treating clinicians, as needed.

🔶 Address and resolve general scheduling issues in a timely and effective manner, including scheduling conflicts or staffing shortages with support from clinical leadership, as needed.

🔶 Serve as the primary point of contact for clients, families, and external vendors. Foster clear and open communication between the clinical team, administrative staff, and clients' families.

🔶 Support clinicians by helping to prepare for treatment sessions.

🔶 Track and manage supplies needed for therapy sessions (e.g., materials, therapy tools), ensuring that inventory is stocked and maintained.

🔶 Ensure that all clinic documentation is up-to-date and compliant with relevant regulations, including client records, therapy progress notes, and billing information. Support staff in maintaining accurate and timely documentation.

🔶 Support leadership team in coordinating onboarding and training new staff members to ensure they are familiar with clinic procedures, protocols, and systems.

🔶 Assist in preparing reports for clinic leadership team, such as finance, client retention, appointment attendance, and billing status.

🔶 Support the management of special projects, such as organizing clinic events, staff in-services, improving operational processes, or implementing new software systems.

🔶 Manage the clinic's social media, including creating posts across different platforms, monitoring and responding to comments and messages, analyzing data to track performance, and supporting overall online reputation to maintain a positive community engagement on social media.

🎓 Skills and Qualifications

Education

✔️ Bachelor's degree in healthcare administration, business administration, or related field (preferred)

Experience

✔️ At least two (2) years of experience in healthcare scheduling, clinic operations, or healthcare administration, preferably in an ABA or pediatric healthcare setting

✔️ Experience with QuickBooks preferred

Skills

✔️ Exceptional attention to detail

✔️ Outstanding organization and problem-solving skills

✔️ Proficient in Microsoft Office 365

✔️ Patience, energy, creativity, and the desire to work in a fun, supportive environment

✔️ Ability to maintain confidentiality and comply with ethical standards

✔️ Strong communication and collaboration skills with the ability to work in a multidisciplinary team

Perks and Benefits

✔️ Competitive rates range from $17 to $20 based on experience

✔️ Paid Time Off

✔️ Benefits including Medical, Dental, Vision, & Short-Term Disability with maternity leave

✔️ Room to grow and advance in your career

📩 How to Apply

If you're ready to make an impact, please send your resume to [email protected]