Administrative Assistant - State of Wisconsin : Job Details

Position Summary

Administrative Assistant position provides a variety of support services to the Bureau of Facilities and Lands for property planning, real estate services, facilities operations, engineering and construction management, fleet and warehouse, department-wide staff identification card management and production, and central office staff parking inventory and management.

For more information, please see the Administrative Assistant position description.

Salary Information

The Administrative Assistant salary is 20.02 / hour ($41,641.60). Plus, excellent benefits. The classification is Office Operations Associate which is in schedule-range 02 - 10. Pay on appointment will follow the provisions of the State of Wisconsin Compensation Plan.

The State of Wisconsin offers an exemplary benefits package with:

* Generous paid time off, including at least 3 1/2 weeks of vacation/personal time, nine paid holidays, and ample sick time that rolls over each year with no cap.

* Excellent and affordable health insurance options

* Other great insurance options (dental, vision, life, and more).

* A top-notch retirement program and optional tax advantaged 457 retirement savings plan.

* A Well Wisconsin program, offering wellness tools and rewards to employees and spouses.

* A free and confidential employee assistance program that offers employees and their household members tools, resources, and professional consultation services.

* For more info, see our Total Rewards Calculator.

Job Details

Background Checks: The Department of Natural Resources conducts criminal background checks on final applicants prior to job offer. Please note that a criminal charge or conviction on your record will not necessarily disqualify you from state employment. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

Eligibility to work in the United States (I9 Requirement): The Department of Natural Resources does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9 upon hire.

Probationary Period: A 12 Month probation may be required.

Remote Work: Based on an assessment of the goals and work activities, this position may be eligible for remote work. Remote work approval is based on individual circumstances and is subject to supervisor approval and DNR telework policies. Approval is subject to change without notice based on business needs.

Disabled veterans: Qualified veterans with a 30% or more service-connected disability are eligible for non-competitive appointment to permanent positions in classified civil service under s 230.275 WI Stats. Please send your letter of qualifications and resume outlining how you meet the required qualifications for the position listed above in the job announcement along with your DD-214 and documentation of your service connected disability rating (dated within 12-months) to the HR contact listed in this announcement for information on how to apply under this provision. Current State employees are not eligible for non-competitive appointment.

Travel: This position is based in Madison. Occasional travel within the state is needed for meetings, staff training, etc. Travel out-of-state is rare.

Qualifications

Please make sure to address and describe ALL of the following qualifications in relation to your experience (by providing a detailed example) within your resume and/or letter of qualifications to be considered for this position:

Minimally qualified candidates will have experience with each of the following qualifications:

* Using Microsoft Office Suite programs (e.g. creating Microsoft Office documents, Excel spreadsheets and reports, creating PowerPoint presentations, creating flyers on Publisher, etc.).

* Providing administrative support for management teams within an organization (e.g. organizing materials for meetings or events, keeping pertinent files/communications organized, researching information, managing calendars, etc.).

* Drafting confidential documentation and/or maintaining confidential information.

In addition, highly qualified candidates will have experience with at least one of the qualifications marked with Asterisk (*):

* *Performing quality assurance reviews on documents for accuracy, completeness, and/or compliance.

* *Composing or editing correspondences for both internal and external stakeholders (e.g. emails, memos, newsletters, web content, etc.).

* Experience designing or maintaining databases or electronic filing systems.

How To Apply

The steps to apply online are quick and easy! Your application materials, including your resume and letter of qualifications, are used during our evaluation process to determine your eligibility for further consideration. It is critically important that your application materials clearly describe your experience related to the stated job qualifications. Please review our helpful tips for developing your resume and letter of qualifications and what should be included. Be advised that there will be no opportunity to change your application materials once you have clicked Submit.

If viewing this posting on an external site (such as indeed.com, etc.), please visit Wisc.Jobs and search for this Job ID: 16569 to complete your application for this posting.

The State of Wisconsin is committed to fostering a fair, equitable, and consistent selection process that is based on merit and utilizes sound competitive selection procedures.

The State of Wisconsin is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to providing equal employment opportunities to applicants of any race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Ulas Karagoren at [email protected] or 608 ###-####. For general wisc.jobs user information and technical assistance, please see the Wisc.Jobs Frequently Asked Questions page.

Deadline to Apply

All applications must be received by 11:59 pm central on Monday, January 13, 2025.