Administrative Assistant - Careline Health Group : Job Details

We Value Your Career at CarelinePicture yourself happy at work, surrounded by teams and people who are like family. At Careline, purpose is at the heart of our employee experience, empowering you to make a meaningful impact on patients and families during their most intimate intervals of life. We live a simple Mission: serve together, provide value, and deliver exceptional care.Careline is proudly nurse-led, bringing a deep understanding and appreciation of the caregiving profession. Our commitment to excellence has earned us the Great Place to Work Certification for the last four consecutive years. We offer professional development, a supportive culture, and unique benefits designed with your needs in mind. If you're passionate about caring and aspire to grow both personally and professionally, you belong with us at Careline.Exceptional Benefits:

• Medical, Dental and Vision Insurance
• Short-Term Disability, Long-Term Disability and Life Insurance
• Paid Time Off (PTO)
• 401(k) Retirement Plan
• Mileage Reimbursement
• Company Vehicle Program
• Cutting Edge Technology

Key ResponsibilitiesCareline Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking multiple tasks at once and always maintains the highest level of confidentiality and professionalism.In this role you will be responsible for:

• Managing and maintain executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested
• Prepare requested reports and presentations, collects and analyzes necessary information
• Record meeting discussions and provide minutes as requested
• Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary
• Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing
• Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries
• Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Manage complex office administrative work requiring the use of independent judgment and initiative

Required Qualifications

• High School Diploma or GED equivalent
• 1 year experience in an administrative assistant setting
• Current and valid Driver's License
• Reliable transportation and valid automobile insurance coverage
• Requires interpersonal skills and ability to communicate effectively with employees
• Demonstrates problem-solving skills, organizational skills and attention to detail
• Demonstrates strong verbal and written communication skills
• Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines

Desired Qualifications

• Associate Degree preferred

Location

• Office Location: 801 Rosehill Road, Jackson MI 49208

Hours

• Office Hours: 8:00 am - 5:00 pm, Monday through Friday

Background ScreeningCareline Health Group conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act.Reasonable AccommodationsWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.Equal Opportunity EmployerCareline Health Group is an equal opportunity employer.