Administrative Assistant - Multi-Billion Dollar Asset Manager : Job Details

A multi-billion-dollar real estate asset management firm is seeking an Administrative Assistant to support a dynamic group of 10-20 professionals within their Real Estate team. The ideal candidate is detail-oriented, proactive, and professional, with experience supporting a team with traditional administrative tasks and project-based work. The firm has a great collaborative culture and offers competitive compensation and benefits!

Responsibilities:

• Calendar management and scheduling for the team
• Create, modify, and prepare materials for internal and external meetings (documents, PowerPoint Presentations, Excel reports, etc.)
• Track payments, submit expense reports, and process invoices
• Coordinate travel arrangements
• Handle general office tasks such as mailing, scanning, copying, and binding
• Manage requests and correspondence with accuracy and efficiency
• Provide ad-hoc administrative support to other admins or departments when needed

Qualifications:

• 2-3 years of experience in an Administrative Assistant role
• Bachelor's degree required
• Strong ability to handle confidential information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with travel and expense management tools
• Well-organized, detail-oriented, and able to multi-task with excellent follow-up skills
• Strong written and verbal communication skills
• 5 days in office required