Administrative Assistant - Alitus Partners : Job Details

Company Background:

Alitus Partners LLC is a private equity investment and management firm that provides proven, significant expertise in acquiring, building, restructuring, and profitably growing businesses, large and small. Formed in 2015, we are experienced directors, leaders, managers, and operators who involve ourselves only in situations where our business experience adds value above and beyond the capital we bring. Our current portfolio includes assorted companies varied in size, industry, and complexity, and continues to grow. As a result, we are seeking an Administrative Assistant to work with our senior management team to realize our full potential.

Company offices and position responsibilities are headquartered in St. Louis, Missouri. We offer competitive compensation and a comprehensive benefit package.

Title:

Administrative Assistant

Reports To:

Founder/Director of Alitus Partners

Position Responsibilities:

The Administrative Assistant will work closely with the Alitus team across a variety of responsibilities including but not limited to:

· Supports senior management in Chief of Staff capacity: assist as needed to properly advance key initiatives; manages operational vendor relations and performance services (phone, email, office, etc.); drives document management and execution for the deal review process; coordinates intricate calendar and travel management; provides comprehensive events planning.

· Provides complex/confidential administrative and operational services to Alitus' Management Team, employees, portfolio companies, investors, and additional parties as may be identified by Company.

· Maintains responsibility for administration of various functions, including human resources/teaming components, operations, general administration, project/events management, and communications/marketing.

· Serves as primary point of contact for ongoing office operations, maintenance, and improvement.

· Investor relations: cultivates solid relationships as Corporate liaison for outward-facing networking on behalf of senior management; assists with portfolio capital raises in communications development, fund tracking, and subsequent document management as required.

· Invoicing and bill pay for the Founder and Alitus, including use of QuickBooks online.

In addition to these widely defined roles, the Administrative Assistant will be expected to satisfy general clerical responsibilities, including:

· Coordinate scheduling of individual calendars and on-site facilities / conference rooms.

· Research and reserve travel arrangements.

· Finalize arrangements for in-office / offsite meetings, lunches, and celebratory events.

· Answer primary phone lines for Alitus.

· Greet and screen visitors / vendors in a professional manner.

· Maintain / source vendor relationships.

· Receive, sort, and distribute incoming mail / courier deliveries and prepare outgoing mail / deliveries.

· Maintain supply/storage rooms, conference rooms, and common areas.

· Inventory and stock office, postage, and miscellaneous supplies.

· Manage corporate documentation (filing, printing, binding, etc.).

· Support new hire onboarding process.

· Update website content as needed.

· Perform varying degrees of data entry, typing, and other clerical duties.

· Run outside errands as necessary.

· Provide general office and special project support as needed, ranging from routine to complex.

The ideal candidate will also have adequate technical proficiency in the following areas:

· Serve as primary contact to 3rd party IT provider / overseer.

· Manage IT / phone vendor relationships.

· Provide basic support for office technology services, phone system, phone tree, printers, PCs, personal devices, and all related equipment.

· Maintain inventory of technical / print equipment and supplies.

This position requires discretion and independent judgment. Position is salaried. Alitus provides a comprehensive benefits package.

Position Requirements:

Candidates should have prior experience working in an office setting and demonstrated proficiency in the responsibilities outlined above.

· PC, overall technical proficiency, and familiarity with MS Office required.

· Ability to operate office equipment including printers, scanners, fax machine, etc.

· Professional demeanor/appearance and ability to interact with individuals at all levels.

· Absolute integrity, detail-oriented, energetic, and strong interpersonal/written/oral communication skills.

· Strong work ethic and excellent attendance.

Preferred Qualifications

Paralegal or accounting background would be beneficial.

Schedule

Monday - Friday

Full time or reduced hours (9 - 3)

We can be flexible with hours and days in the office