Administrative Assistant - The Axel Group, LLC : Job Details

The Axel Group is seeking a highly organized and proficient Administrative Assistant to support a dynamic 100-person engineering firm. The ideal candidate will be skilled in Excel, have experience managing teams, and be capable of handling a wide range of administrative duties, including scheduling, calendar management, and general office operations.

Responsibilities:

• Coordinate and maintain executives' schedules, including meetings, travel, and events.
• Assist in managing a small team of administrative staff, ensuring smooth daily operations.
• Oversee general office management duties, including office supplies, equipment, and vendor coordination.
• Create, manage, and analyze data in Excel spreadsheets for reporting, tracking, and project support.
• Handle phone calls, emails, and internal communications with professionalism and efficiency.
• Prepare and maintain documentation, reports, and presentations as needed.
• Organize meetings, conferences, and company events, ensuring logistics and resources are in place.
• Provide support across various departments as needed, from filing to assisting with project coordination.

Qualifications:

• Proven experience as an administrative assistant, office manager, or similar role in a fast-paced environment.
• Proficiency in Microsoft Excel.
• Experience managing or supervising a team.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to prioritize and manage multiple tasks effectively.
• Familiarity with office management procedures and office software (Microsoft Office Suite).
• A proactive, adaptable, and resourceful approach to problem-solving.
• Previous experience in an engineering or technical environment is a plus.

This is an excellent opportunity to play a key role in supporting a growing engineering firm while contributing to the success of a talented team.