Administrative Assistant - 1st Employment : Job Details

Our client is seeking a detail-oriented Administrative Assistant to join their warehouse team. This role is pivotal in supporting warehouse operations, ensuring inventory accuracy, and maintaining seamless administrative processes. If you have strong organizational skills and thrive in a fast-paced environment, this position is for you!

Key Responsibilities

Inventory Management:

· Accurately enter and update inventory data in the Warehouse Management System (WMS).

· Conduct cycle counts to verify inventory levels and resolve discrepancies.

· Monitor stock levels and initiate re-order requests to prevent shortages.

Order Processing:

· Process customer orders and ensure timely shipping in line with deadlines.

· Generate shipping labels and packing slips for outgoing orders.

· Coordinate delivery schedules and logistics with carriers.

Entry and Reporting:

· Maintain accurate data in spreadsheets and databases.

· Generate reports on inventory levels, shipping metrics, and overall warehouse performance.

· Analyze data trends to identify areas for improvement.

Administrative Support:

· Maintain and organize warehouse files and documentation.

· Answer phone calls and emails related to warehouse inquiries.

· Provide direct administrative support to the warehouse manager and collaborate with other departments as needed.

Compliance and Quality Control:

· Ensure adherence to safety procedures and warehouse regulations.

· Inspect products for quality before shipment and maintain warehouse cleanliness and organization.

Qualifications and Skills

· Proficiency in Microsoft Office Suite (Excel, Word) and familiarity with warehouse management systems (WMS).

· Exceptional attention to detail and accuracy in data entry.

· Strong organizational skills with the ability to prioritize tasks efficiently.

· Excellent communication and interpersonal skills to interact effectively with staff, customers, and carriers.

· Basic understanding of warehouse operations and logistics.