Administrative Assistant - INTERVAL PARTNERS, LP : Job Details

NYC-based hedge fund is seeking a detail-oriented, organized, and self-motivated Administrative Assistant who will be assisting the Chief Operating Officer and Office Manager. The ideal candidate is a meticulous, resourceful, effective communicator with the ability to work well in a high paced environment, meet deadlines, and manage tasks. Time management, strong communication, and organizational skills are essential to this role.

Responsibilities

• Meet and greet investors and guests

• Assist with office management and office maintenance (including stocking, ordering, inventory, invoice reconciliation, etc.)

• Assist Office Manager with budget management

• Manage catering and office events

• Maintain conference room calendar

• Mange office relationship for other office locations

• Book travel arrangements including flight, hotel and ground transportation

• Scheduling meetings and conferences

• Calendar management and phone support

Qualifications:

• Bachelor's degree required

• 0-2 years of experience with executive support or office management

• Experience with Microsoft Office (i.e. Outlook, Word and Excel) and Zoom required

• Strong work ethic and the ability to maintain a positive attitude under pressure

• Outstanding communication and organizational skills

• Trustworthy and maturity to maintain confidential information

• Self-starter with team player attitude, who can multi-task and work well independently in a fast-paced environment