Administrative Assistant - Adecco US : Job Details

Adecco is hiring for an Administrative Assistant position for a company located in Liverpool, NY.

This will be a temp position with a payrate of $18.00-$22.00 doe.

**Job Summary:**

Serves as an Administrative Assistant to office personnel and answers the in-coming main phone line. The administrative office staff is a team. Each Administrative Assistant has set responsibilities and backs-up the other administrative assistants by taking responsibility of overflow office work and projects, as assigned.

**Duties/Responsibilities:**

*Greets clients, visitors, and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.

*Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

*Performs data entry administrative and clerical support tasks such as entering purchase orders into the AS 400 and follow up with vendors.

* Provides support to the Procurement Manager as requested.

* Provides support to Customer Service Reps (CSRs) and types customer quotes as requested.

*Performs basic filing and recordkeeping for Controller.

*Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

* Opens and sorts the incoming mail.

* Receives data and paperwork from the Sales Department and other office staff each day.

* Verifies the receipt of data and paperwork, obtaining any data that is missing.

* Records and processes data and paperwork into the correct computer system(s) effectively and efficiently, supporting the 24-hour process turnaround expectations:

* Completes the billing process each day in an effective and timely manner.

* Completes the order entry process each day in an effective and timely manner.

* Updates and maintains customer information as required in an effective and timely manner.

*Assists with inputting job card updates and creates job packets.

* Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

* Responds to and resolves administrative inquiries and questions.

* Manages documentation logs in order to track document status and other clerical records for the document control center.

* Maintains and orders office supplies.

**Overall:**

Resolves minor processing problems; seeks assistance from management or other appropriate staff for issues beyond immediate expertise and supports the 24-hour turnaround process expectations.

Assists with and serves as a backup for the other administrative functions and the reception area.

Maintains filing systems as assigned and completes all relevant filing each day.

Maintains confidentiality of sensitive information.

Engages with customers, vendors, co-workers (which include leased or temporary), subcontractors and delivery drivers, etc. with a positive and supportive attitude.

Conforms to the companys culture of quality, service and continuous improvement, while taking personal responsibility for own actions and treating fellow employees, customers and vendors respectfully and ethically.

As needed, assigned Champion Role in keeping shop inventory stocked, organized and clean.

Follows all company and OSHA Safety regulations; works in a safe manner and uses personal protective equipment as instructed; reinforces housekeeping and core values.

Efficient with time and task completion, working smarter and not harder.

Maintains list of pending and completed responsibilities and checklists as needed.

**Required SkiIls/Abilities:**

Ability to establish and maintain effective working relationships with supervisory personnel, coworkers, vendors, contractors and other business professionals.

Strong verbal and written communication skills.

Proven ability to successfully multi-task.

Proven ability to thrive in a fast-paced environment and meet critical deadlines.

Excellent organizational skills with a high attention to detail.

Proficient in Microsoft Office Suite and/or similar software.

Ability to maintain confidential information.

**Education and Experience :**

High school diploma required.

Must have a current valid NY drivers license and submit a copy to Human Resources prior to driving for business purposes and/or a company vehicle.

Prior office experience preferred.

**Pay Details:** $18.00 to $22.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance