Administrative Assistant - Career Group : Job Details

Our client, a Private Equity firm, is seeking an incredible Administrative Assistant in Palo Alto to support four senior team members. This role will entail core high-touch and strategic Executive Assistant tasks including extensive travel arrangements, calendar/scheduling management, meeting logistics, assisting with presentations, serving as a gatekeeper, and ad hoc projects. If you are a driven and motivated candidate looking to support a supportive and compassionate Executive Team, we would like to hear from you!

What you'll do:

• Support multiple senior team members with various administrative issues, including calendar management, email communications, travel and executive itineraries, and special projects.
• Coordination of fast-paced operations and scheduling needs for one managing directors and three directors.
• Arrange extensive and complex domestic and global travel, including air/ground transportation, itinerary, and expenses.
• Organize various contact information, client records, data, and reporting in CRM
• Manage meeting logistics, assisting with presentations and materials.
• Complete additional tasks and projects as needed, maintaining knowledge of broader business goals/objectives.

What you'll bring:

• 5+ years of previous experience of executive assistance within finance and other professional industries (with experience supporting multiple high-level individuals)
• Experience with global travel arrangements is required
• Outstanding written and verbal communication skills
• Prioritize and can multitask with ease in a fast-paced environment
• Experience in Salesforce or other CRM applications
• Strong technical skills (proficient in Microsoft Office, Adobe, Video Platforms (Teams, Google Meets, Zoom, etc.)
• High level of confidentiality and problem-solving skills, while remaining detail-oriented

Salary Range:

$110,000 - $120,000

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.