Administrative Assistant - BlackRock Resources LLC : Job Details

We are currently hiring an Administrative Assistant for our client in the Pittsburgh, PA area.

Primary Responsibilities

In the role of Administrative Assistant, we'll count on you to:

• Provide professional administrative support for all staff including main reception duty, answering and directing telephone calls, delivering messages, greeting employees and visitors, distributing and collecting visitor building access cards, scheduling conference calls, distributing incoming and outgoing mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, updating office inventory supplies, coordination with local building management, addressing general visitors and employee inquiries, providing as needed support for other area operational functions including accounting, marketing and human resources.

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, marketing proposals, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions.

• Proofread and edit documents for grammar, spelling, punctuation and formatting.

• Complete word processing and database administration as needed, including letters, memos, reports, shipping labels and excel spreadsheets.

• Provide travel arrangements and other miscellaneous engineering staff support tasks / administrative projects as needed.

Qualifications

Required Qualifications

• High School diploma or equivalent, AS or BS preferred.

• 2+ years of relevant experience in a professional office environment.

• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, telephone and interpersonal skills.

• Flexibility and ability to prioritize and handle multiple tasks and various managers and engineering staff in a fast-paced, multi-discipline environment.

• Ability to independently multi-task, prioritize assignments and take direction from staff.

• Self-motivated, well-organized, detail-oriented, reliable, punctual, strong communicator, with good listening skills.

• Ability to handle confidential information.

• Proficiency with MS Office including Word, Outlook and Excel.

• An attitude and commitment to being an active participant of our employee-owned culture is a must.

• Prior Administrative experience with a civil engineering consultant or architectural design firm preferred.

• Preference given to local candidates.