Administrative Assistant - Ark Solutions : Job Details

Position : Administrative Assistant

6 months Contract

Washington, DC (Onsite)

Education: Bachelor's Degree.

Job Description:

• Assist the Chief of Staff and front office team with planning and coordination of Client front office tasks.
• Role requires experienced, flexible administrative support to keep the operations of Client Chief of Staff, Divisions, and the Front Office running smoothly and efficiently and to enable leadership to focus their efforts on the mission related aspects of their positions.

Day to Day Responsibilities:

• Arrange necessary accommodations for conferences and meetings, including Audio/Visual conferencing requirements, workplace reservations, and maintaining supplies and equipment,
• Assist in the development of Client Leadership schedules, calendars, day-to-day plans, and travel coordination,
• Track assigned taskers and suspense dates and continuously maintain tasking document spreadsheet,
• Review incoming correspondences and determine the appropriate level of distribution and routing,
• Resolve problems and negotiate differences arising in technical content, final formatting, and data presentation,
• Encourage others to accept editorial changes to written documents before implementing final products,
• Prepare draft correspondences, format, and prepare final form in a variety of documents,
• Coordinate, prepare and develop virtual and/or in-person meetings and activities, including preparing agendas, compiling background information, and recording meeting notes.