Administrative Assistant - United Way : Job Details

Fort Dodge Community Foundation and United Way is currently seeking a Part - TimeADMINISTRATIVE ASSISTANT Reports To: Chief Executive OfficerWorks with C.E.O., financial manager, program coordinator and other staffWork schedule: 20 - 30 hrs per weekGREAT HOURS FOR A PARENT WITH CHILDREN IN SCHOOL!Job Summary: This position manages a wide range of duties including dealing with the public, providing administrative support for all staff and assisting in managing and maintaining records.Public Assistance *Greet the public and answer questions. *Answer main telephone line, address questions and follow up on all telephone messages. *Help people who are seeking assistance. *Be knowledgeable and provide resource & referral information.Thrive Iowa *Work closely with the United Way program coordinator in assisting clients *Assist clients with the intake process *Collect data required by the grant and input data into the computer *Assist the program coordinator in making client referrals *Assist the program coordinator in making follow phone calls with clients and partners Files Management * Assist the financial manager in maintaining all files *Assist the financial manager in copying and filing check donations*Assist the financial manager in filing invoices and check stubs *Assist the CEO and financial manager with filing letters, agreements and other documents *Assist the CEO, financial manager and other staff in filing correspondenceUnited Way *Assist with annual campaign activities e.g. copy promotional materials, develop & copy pledge cards, copy contribution checks, and assist with mailings.*Assist in maintaining records for the Giving Card program *Assist with the program coordinator and other staff with all United Way programs Scholarship Activities: *Assist staff in processing scholarship applications Miscellaneous Duties: *Assist in preparing board meeting packets. *Assist in ordering and picking up Board lunches. *Assist and maintain office inventory (supplies) *Clip and file newspaper articles pertaining to community organizations and FDCF/UW. *Assist with special events. *Maintain obituary spreadsheet. *Type documents upon request. *Help coordinate letters and mailings *Update and maintain the fortdodgeresources.com website *Assist other team members with miscellaneous duties when asked Qualifications: Must have good typing/computer keyboarding skills, be proficient with all Microsoft Office Word software. Knowledge regarding the Internet, social media and website programs is beneficial. Must have good organizational skills and the ability to manage multiple tasks during the day. Must have strong communication and interpersonal skills and be able to interact with the public in a positive and professional manner. Must be a strong team player willing to help other staff. Must be flexible and willing to learn new skills and responsibilities.Education and Experience: Must have a minimum of a high school degree and four years of experience in office management or other related positions. Working Conditions:The administrative assistant works in a professional office environment and is not exposed to adverse environmental conditions. Work is sedentary in nature. At times, may lift or move objects of 10-20 lbs. Fort Dodge Community Foundation and United Way Investing in our community today, tomorrow * foreverprovided by The Ft. Dodge Messengerrecblid ghg3s0f8l886rjdv5c2ty26e7hrk57