Administrative Assistant - Birenbaum & Associates : Job Details

Administrative Assistant

Downtown St. Louis, MO firm seeks organized, detail-oriented individual with strong communication skills to provide administrative assistance to the company president and provide administrative support to international trade and professional associations.

Primary Responsibilities

• Answer phone calls; act as the point of contact for clients
• Written (email and letter) communication with clients
• Manage incoming/outgoing mail and shipments
• Book travel for staff and clients
• Schedule in-person meetings and videoconferences
• Draft memos and prepare communications
• Maintain filing system, database, and inventory
• Data entry
• Balance payment transactions
• Verify transactions are recorded correctly
• Assist in preparation of reports and financial statements
• Assist in event registrations and preparation
• Preparing for Board of Directors' meetings

Requirements

• Proven administrative experience
• Excellent written and verbal communication skills
• Strong time management skills and ability to multi-task
• Attention to detail
• Data entry skills
• Ability to learn new database and reporting tools
• Proficiency in MS Office (Word, Excel and PowerPoint)
• Bookkeeping experience helpful but not required
• Must be willing and able to work onsite at office

Competitive salary, health, dental, vision and life insurance, SIMPLE IRA retirement account, company paid parking.

Job Type: Full-time