Administrative Assistant - Confidential Jobs : Job Details

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Prepare meeting agendas, take detailed minutes, and ensure timely distribution of action items.
• Maintain confidentiality and discretion when handling sensitive information and documents.
• Coordinate Merchandising and Marketing projects, including page allocations in advertisements.
• Arrange and facilitate onsite vendor meetings as needed.
• Collaborate with the leadership to develop, update, and maintain merchandising policies and procedures.
• Ensure clear and consistent communication of these policies across teams, with an emphasis on accuracy and clarity in all documentation.
• Prepare, format, and proofread detailed reports, presentations, and other documents using advanced Microsoft Office skills (Excel, Word, PowerPoint).

Qualifications

• At least 5 years of administrative experience or equivalent of experience and education.
• Bachelor's degree preferred.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask.
• Proficient in Microsoft Office suite.