Administrative Assistant - Acro Service : Job Details

Summary:

We are seeking a highly organized and adaptable Administrative Assistant to support three executive directors within our organization. The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment. This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Job Responsibilities:

Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.

• Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.
• Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
• Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
• Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
• Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
• Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.

Education:

• Bachelor's degree in Business Administration or a related discipline