Administrative Assistant - White Mountains SAU 35 : Job Details

Job Description To assist the Principal in the overall organizational operations of the school from the monetary operations of the building. Position Duties and Responsibilities: Except as specifically noted, the following functions are considered essential to this position: • Greet visitors in person and by telephone with a positive and helpful attitude • Deliver messages to Principal, staff, and students as needed • Responds to issues and concerns of students, parents, and staff in a manner which results in positive outcomes and reports serious concerns that need Principal attention • Updates the School Dismissal Manager platform with daily student changes • Assists with Frontline platform with staff time off • Assists in the nurse's office when needed • Books all Winter Activity and Field Trip buses • Is a member of the Safety Committee • Is a member of the Finance Committee • Is a member of the Budget Committee • Maintains petty cash • Maintains the Student Activity Fund checkbook • Does all BES banking with Mascoma Bank/Littleton which includes but not limited to oField Trips oWinter Activities o6th Grade Fundraiser o6th Grade Graduation • Assists in the annual budget build including procuring quotes and data entry • Creates purchase orders • Processes all invoices and submits to SAU for payment biweekly • Organizes and orders office and school supplies • Tracks copy paper & water - orders from WB Mason This position is fulltime and is for 211 days per school year (203 working days & 8 paid holidays). Job Requirements Educational Experience: High School Diploma or equivalent, with college preparatory classes in secretarial sciences preferred. Necessary Knowledge, Skills, and Abilities: • Interest in and experience with children • Knowledge and use of technology, including office software programs such as spreadsheets, database, word processing, graphic design and presentation software, email and web software • Reflect a positive & helpful attitude when interacting with school community (students, staff, administration, parents, and the public) • Strong organizational skills with attention to detail and time management • Ability to understand and carry out verbal and written instructions • Ability to work with a wide diversity of individuals • Able to work independently and problem solve • Is flexible • Able to work as a team • Such alternatives to the above qualification as the Principal or the School Board may find appropriate and acceptable