Administrative Assistant - Marshall Law Offices : Job Details

Title: Administrative Assistant

Salary: $24-28 per hour, Depending on experience

Location: Warwick, Rhode Island (In-person)

About Marshall Law Offices Ltd.

As a dynamic and growing trusts and estates law firm, we are proud of our culture that promotes where professional excellence meets personal growth. We want your skills to truly shine at our firm. We offer a collegial team environment with supportive management. Our employees truly enjoy coming to work to support clients that are great people. We strongly believe in and offer a work-life balance, professional development, genuine teamwork, and respecting our employees' personal well being. This is a great opportunity for an Administrative Assistant that is looking to advance in a law firm long-term and build a meaningful career at their next company. To learn more, please visit: jmarshall-law.com

Benefits

• PTO: 3 weeks + 12 Holidays per year
• Medical, dental, and vision insurance: 100% paid for the employee
• 401K with employer contribution once eligible
• A profit-sharing plan
• Overtime as needed by the firm
• Birthday lunches

Responsibilities

• Support one of the firm's partners with all administrative tasks including drafting emails and correspondence, calendar management, and filing (electronic & paper)
• Manage office reception including answering calls from current and prospective clients, directing calls appropriately, welcoming visitors, and answering general inquiries
• Ensure clients feel valued and supported by maintaining prompt communication
• Schedule meeting time/location with staff/clients and prepare corresponding materials
• Organize and prepare client binders and maintain office supply inventory

Requirements

• 2+ years working in a professional services firm, interacting with clients
• A natural organizer - you thrive on making things happen!
• Detail-oriented, especially when handling filing and scheduling
• Tech-oriented with a drive to continuously improve processes for efficiency
• Proficiency in Microsoft Office Suite

Preferred Experience

• Have worked at a law firm as a receptionist, legal assistant, or similar role
• Familiarity with a file management system/s

Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required. This position operates in a professional office environment and requires prolonged periods of sitting, operating standard office equipment, and occasionally lifting office supplies.

Marshall Law Offices, Ltd is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, age, religion, gender identity, sexual orientation, sex, disability status, national origin, or veteran status. Relocation assistance is not available for this position. The position is located in person in Warwick, Rhode Island. Applicants must be legally authorized to work in the United States.