Administrative Assistant - Acadian Medical Center : Job Details

1. Organize and manage the day-to-day activities of the Administrative Office to ensure efficient and effective office operations.2. Order and maintain supplies; organize and establish filing and record-keeping system, open, sort, and route administrative department mail.3. Log agency utilization and other/ rectifies invoices prior to submitting to the CFO.4. Schedule appointments, screens visitors, employees, and answers telephone calls taking messages and/or routing them appropriately.5. Responsible for expense report processing.6. Maintains on-call and/or master calendar for Administrative conference room.7. Compose memos, letters or other materials via computer, enters data, proof reads typed documents for accuracy and completeness.8. Alert managers about cancelations or new meetings.9.Handle information request10.Manage spreadsheets efficiently and accurately.11.Greet and receive visitors in a professional, friendly manner.12.Coordinates office management activities.13.Determine matters of top priority and handle accordingly.14.Prepare agenda for meetings and minutes for meetings.15.Coordinate travel arrangements, prepares itineraries, prepares, complies and maintain travel vouchers and records.16.Any other duties assigned as needed to help drive our Mission and abide by our organizations values.