Administrative Assistant - Craft & Technical Solutions : Job Details

Administrative Assistant

Craft & Technical Solutions

Job Location : Daphne,AL, USA

Posted on : 2025-02-14T07:21:03Z

Job Description :
Job Summary We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong organizational skills, excellent customer service abilities, and a commitment to maintaining efficient office operations. This role is essential in ensuring smooth communication and workflow within the organization. RequirementsAdministrative Assistant Responsibilities: •Reports to Director of Operations Services •Manage records of all employees through our employee management software •Completing and onboarding paperwork for new hires and rehires •Work with Field Offices and support by assisting with their hiring needs •Ensure that all records are recorded accurately in our employee management software •Review for accuracy and coordinate all time feeds/timesheets from all external clients and IMIA when necessary •Answer all calls professionally and handle concerns or questions, direct calls to other office personnel •Manage all office supplies and purchasing for the office once approved by Management •Generate, prepare, and manage multiple reports by using excel, and the employee management software •Monitors record keeping systems, forms control, office layout, and budgetary requirements •Support management with various reports, presentations, and proposals •New hire documentation audits •Make updates to external employees pay, change of statuses, and keep up with all appropriate changes in the employee management software •Input and coordinate time from all branch locations with payroll •Manage Do Not Rehire Documentation •Keep work areas clean and organized and take proper care of all equipment and facilities •Sound understanding of employee benefits •Follow all company rules and policies •Input time and coordinate with all branches to payroll •Provide a great level of attention to detail and focus on the given task •Other duties may be assigned as needed by Management KNOWLEDGE, SKILLS, AND ABILITIES •Ability to follow instructions given both verbally and in written form •Ability to work in a demanding environment and resistant to stress •Excellent verbal and written communication skills •Excellent interpersonal, persuasive and presentation skills •Willingness to learn and work to the best of his/her abilities and have a dependable work ethic •Phone, Zoom, Skype, Teams, and other online meeting platform skills •Willingness to work 40+ hours a week •Pass substance abuse testing and background screening •Proficient using Microsoft Office products EDUCATION AND EXPERIENCE •Minimum of two years of experience •High school Diploma/GED Job Type: Full-time Pay: From $20.00 per hour Expected hours: 40 per week Benefits Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance
Schedule:
  • 8 hour shift
  • Monday to Friday
Application Question(s):
  • Please tell me your experience with Excel and other software programs?
Experience:
  • Administrative: 2 years (Required)
  • Microsoft Excel: 2 years (Required)
Ability to Commute:
  • Daphne, AL 36527 (Required)
Work Location: In person
Apply Now!

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