Administrative Assistant - Fisher Auto Parts : Job Details

Description The following Job Description is intended to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. Job Descriptions are subject to change based on the exclusive needs of Fisher Auto Parts, Incorporated. This Job Description is not a contract of employment; does not provide any contract rights to any employee and does not guarantee employment for any period. Fisher Auto Parts, Incorporated is an at will employer. NOTE: This position reports to the Vice President, Corporate Purchasing and does not supervise others. SUMMARY: This role will work directly with and support the Vice President, Corporate Purchasing, Facilities Maintenance Manager and the Fleet Manager. This will include routine interaction with our internal customers, our vendors and gathering and dispersing various types of information via phone, email, etc., as well as entering this information and other data into the system. KEY RESPONSIBILITIES: The Administrative Assistant will:

• Communicate as needed/assigned with all vendors and employees to gather and collect data.
• Maintain confidentiality at all times.
• Work on projects assigned by the Vice President, Corporate Purchasing

RequirementsKNOWLEDGE, SKILLS, DUTIES AND ABILITIES:

• Ability to thrive in a fast paced, ever-changing environment
• Ability to manage multiple assignments, projects, tasks and deliver desired results on time.
• Strong computer skills.
• Strong analytic skills, ability to analyze data, and solve problems.
• Knowledge of and a commitment to team performance.
• Ability to communicate effectively, both orally and in writing in English.
• Ability to take care of customer needs while following company procedures. Ability to handle situations with the highest standards of professionalism and confidentiality.
• Knowledge of customer service standards, expectations and procedures. Accepts responsibility and is accountable for actions. Builds strong working relationships with all employees.
• Has ability to think, reason, and use all other available resources to solve problems or recommend solutions.
• Performs work accurately and thoroughly. Has regular and consistent attendance.
• Skill in the use of computers and related software applications, preferably with a PC (Windows-based) operating system such as Microsoft Office, and proficient with Google email and Google docs.
• Proficient with general office equipment, i.e. phone, computer, printer, copier, fax, scanner, etc.
• Skill in organizing resources while establishing timelines and priorities. Requires minimal supervision.
• Ability to analyze and interpret data, reports, statements and/or projections.
• Strong interpersonal, communication skills, and the ability to work effectively with a diverse workforce.
• Ability to foster a cooperative and safe work environment.
• Knowledge of federal, state, and local laws pertinent to the company.
• Able to assist with organizational training and development programs.

CONDITIONS OF EMPLOYMENT:

• High school diploma or GED equivalent preferred;
• Acknowledgement of and adherence to all Company policies and procedures as contained within the Fisher Auto Parts Employee and Driver's Handbooks.
• Possession of a valid driver's license is a requirement for this position.
• Submission of a satisfactory Motor Vehicle Report.
• Must satisfactorily pass a pre-employment drug test.
• Maintain acceptable/consistent attendance.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

• Able to lift up to 50 lbs. unassisted;
• Frequently required to walk, stand, sit, reach, lift, carry, bend, kneel, squat, and stoop; Also required to climb, push/pull, balance, crouch or crawl, talk, speak, and hear.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Must have considerable mobility, and able to stand and/or sit for long durations of time.