Administrative Assistant - Confidential : Job Details

Job Title: Administrative Assistant for Contemporary Artist

Location: West Los Angeles

Employment Type: On-Site, Part Time, Private Contractor

Compensation: $35/hour

About the Role

A Los Angeles-based contemporary artist is seeking a Highly Organized, Very tech-savvy, and detail-oriented Administrative Assistant. This role requires an individual with exceptional organizational skills, advanced proficiency with MacOS, Apple products, and experience with digital tools and Square Space.

Key Responsibilities

• Create, Maintain and manage organized filing systems for artworks, documents, and studio records.
• Handle email correspondence and communication on behalf of the artist.
• Coordinate with galleries, curators, collectors, vendors, and other industry professionals.
• Oversee inventory management of artworks, ensuring accurate records and documentation.
• Assist with exhibition planning, studio visits, and event coordination.
• Manage and order studio supplies as needed.
• Maintain and update the artist's Squarespace website, ensuring SEO best practices.
• Provide copyediting and writing support for artistic projects, press materials, and proposals.
• Utilize Adobe Suite (Photoshop, InDesign, Illustrator, Premiere) for digital content and documentation.
• Possibly help coordinate artwork packing and shipping
• Conduct research and documentation to support ongoing projects.
• Ensure a structured and organized studio environment.
• Maintain confidentiality and discretion regarding sensitive information.

Requirements & Qualifications

• Extremely Strong Organizational skills and ability to handle multiple tasks.
• Advanced MacOS and Apple product proficiency.
• Proficient with Squarespace, SEO optimization, and website management.
• Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Premiere).
• Familiarity with Google Docs, Microsoft Office Suite (Word, Excel, Outlook).
• Photography skills preferred.
• Ability to coordinate with galleries, curators, and vendors a plus
• Familiarity with art history, contemporary art world practices, and exhibition planning a plus
• Professional, adaptable, and detail-oriented.
• Personal vehicle required for occasional studio-related tasks.
• Must be available on-site in West Los Angeles.