Administrative Assistant - V Group : Job Details

Direct Client: Healthcare

Job Title: Administrative Assistant (PACE Center)

Duration: 06 Months

Start Date: ASAP

Location: 505 City Parkway West, Orange, 92868 CA (Onsite)

Position Type: Contract

Interview Type: Web Interview

Job ID: 493243

Short Description:

• CalOptima Health is seeking a highly motivated an experienced Administrative Assistant (PACE Center) to join our team.
• The Administrative Assistant for the Program of All-Inclusive Care for the Elderly (PACE) will be responsible for supporting the PACE center-based scheduling and encounter recordings by performing key clerical and administrative duties and organizing and coordinating activities for the Manager PACE Center.
• The incumbent will interact with other departments and CalOptima Health's general office. The incumbent will coordinate work or processes with other administrative staff within CalOptima Health.

Duties & Responsibilities:

95% - Administrative Support

• Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
• Supports the Manager PACE Center in monitoring the facility, including maintenance of equipment and facility logs and coordination with Facilities as needed.
• Provides administrative support for specific and/or ongoing projects such as regulatory audits; generates reports, logs, calendars and mailings as appropriate.
• Serves as a liaison between PACE leadership and departmental staff; may follow-up on the progress of projects and activities assigned to other staff.
• Maintains the schedule for in-person interpreters ordered by members of the Interdisciplinary Care Team (ICT) and coordinates participant schedules for center-based services.
• Completes service delivery in the electronic medical record and collection of center-based encounters.
• Serves as back-up front desk and main phone line support as needed.
• Assists with department expenses and budgeting, including processing requisitions for payment.
• Coordinates travel arrangements in accordance with CalOptima Health's travel policy.
• Determines priority of matters of attention for the PACE leaders; redirects matters to staff or handles matters personally, as appropriate.
• Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department.
• Maintains an inventory of supplies, including monitoring the needs and ordering as necessary.
• Prepares meeting materials, completes set-up, performs minute taking, etc. as designated by PACE leadership.
• Handles incoming and outgoing correspondence per administrative policy.
• Maintains confidential and sensitive information and files regarding management projects and policies ensuring appropriate follow-up.

5% - Completes other projects and duties as assigned.

Minimum Qualifications:

• High School diploma or equivalent PLUS 1 year of experience as an administrative assistant required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also qualifying.
• CPR and First-Aid Certification required or must be obtained within six (6) months of date of hire.

Preferred Qualifications:

• Associate degree.
• 2 years of experience as an administrative assistant.
• 1 year of health care experience.
• Bilingual in English and in one of CalOptima Health's defined threshold languages (Arabic, Farsi, Chinese, Korean, Spanish, Vietnamese).