Administrative Assistant - Asset Staffing : Job Details

MAJOR FINANCIAL FIRM IN PURCHASE, NY-WESTCHESTER COUNTY SEEKS EXECUTIVE ADMINISTRATIVE ASSISTANT FOR TOTALLY ONSITE LONG TERM CONTRACT ROLE:

The hours for this role are 8am-5pm

ROLE:

Extensive telephone coverage for Managing Directors: answer phones, take accurate messages, know executive's whereabouts at all times, handle urgent/confidential calls with appropriate judgment

Calendar maintenance for meetings, events and/or conference calls

Coordinate travel and lodging including the submission of any expenses associated with travel or client visits

Navigate Firm's resources, interface with various departments to collect information, respond to requests, obtain services

Provide backup support for colleagues during vacation/sick days, and assist as needed with other office needs

REQUIREMENTS:

Strong attention to detail as well as solid organization/time management skills

Able to work in a fast-paced environment and handle multiple tasks concurrently

Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

Concur proficiency a plus

Administrative/executive assistant experience

Reliability is a must as well as the ability to work from 8am-5pm onsite