Administrative Assistant - spectraforce : Job Details

Job Title: Admin Asst

Location: Cambridge, MA 02142

Duration: 5+ Months

Background: Bachelor / College degree preferred

Experience: Minimum 3-5 yrs.

Job Overview

Client's Bio Innovation Hub, an independent biotech-like group of 19 people located in Kendall Square, is seeking an Administrative Assistant. This role involves supporting a highly col-laborative team that works with transformative biotechs across North America to develop new medicines. Client has been ranked the world's 2nd best place to work, and the Bio Inno-vation Hub boasts high engagement scores in annual climate and psychological safety surveys.

Scope of Work

- Perform a diverse range of routine office duties, including invoicing, maintaining records and files, typing, data entry, and coordinating meeting/travel arrangements

- Process and manage expense reports, handle vendor management, and run various re-ports to support human resource tracking, accounting, and operational needs

- Provide support to a 19-person team, including maintenance of facilities, catering, and other clerical/administrative tasks as required

- Take charge of event planning and execution, including business-related meetings, offsite department events, team-building activities, and group meetings. Assist in receiving and welcoming invited guests for these events

- Offer comprehensive assistance with merchandise orders, including gifts, and coordinate shipping and receiving. Investigate and resolve order or return issues, and expedite activities as needed

- Experience with the regulations of consulting with Health Care Professionals (HCPs) and other Key Opinion Leaders is a strong plus.

Candidate Profile

Education: Bachelor's or College degree preferred

Experience: Minimum of 3-5 years of relevant experience

- Experience within a pharmaceutical company is required

IT Proficiency: Strong computer skills, particularly with Microsoft Office

- Effective time management and internet research skills

- Experience with Concur for expense handling is a plus

Communication: Exceptional written and verbal communication skills

- Ability to understand work implications and provide recommendations for solutions

Personality: Excellent customer service skills with meticulous attention to detail

- Flexible mindset, capable of quickly changing priorities or objectives in a highly innovative environment

- Strong processing and execution skills

Confidentiality: Ability to work independently with professionalism, diplomacy, discretion, and sound judgment when handling confidential and sensitive material

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation.

California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting [email protected].

LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's starting pay is: $32.19/hr.