Administrative Assistant - Career Group : Job Details

Our client, a global Real Estate firm, is seeking a driven, eager and poised Administrative Assistant to join their NYC office! In this role, you will provide high – level support to C – Suite Executives as well as a few other members on their team. If you have 3 – 5 years of support experience, consider yourself a self-starter and are a people person, this is the role for you!

Hours: 9am-5:30/6pm must be flexible depending on what is going on and checking emails when traveling etc.

Midtown West

Work Model: onsite 5 days

Compensation: $100-115k base + bonus

Looking for someone who is excited about the opportunity at joining a dynamic environment and loves admin work - true team player, no ego, no job is too big or too small mentality, understands value they bring to the team's success as a strong administrator!

Responsibilities:

• Overseeing calendars, proactively identifying scheduling conflicts and managing last-minute adjustments.
• Preparing and submitting expense reports promptly.
• Answering multiple phone lines and accurately tracking messages.
• Arranging domestic and international travel, including flights, ground transportation, and accommodations.
• Serving as the primary contact for new hires, technology setups, and department supply needs.
• Organizing and coordinating security events and training sessions.

Qualifications:

• A minimum of three years of executive-level administrative experience.
• Demonstrated ability to support multiple senior executives.
• Proven experience handling highly confidential information.
• Exceptional professionalism and maturity.
• Excellent verbal and written communication skills.
• Outstanding multitasking, time management, and organizational skills.

Please submit your resume for immediate consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.