Administrative Assistant - University of Vermont : Job Details

Position Details

Advertising/Posting Title Administrative Assistant

Diversity Statement The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.

Posting Summary

Serves as administrative assistant to the department Chair, as well as provide support for the department faculty and faculty recruitments, facilitate schedule of courses, coordinate course and curriculum changes, create and manage the department website, social media, listservs and Teams site. Handle advisor assignments and change of major/minor for undergraduate students. Assist in undergraduate and graduate student recruitment activities. Organize event planning, including annual first year and graduate welcome, department retreats, department award ceremony and other department-related events. Coordinates maintenance requests and keeps office stocked with supplies. Assists with special projects as needed. Social media experience is helpful.The ability to prioritize and multi-task is essential.

Minimum Qualifications (or equivalent combination of education and experience)

Associates Degree with one to three years administrative experience to include customer service required. Working knowledge of applicable office software applications (Word and Excel) and internet resources required. Ability to work independently and take initiative.

Desirable Qualifications

Anticipated Pay Range $23.00 - $25.00/hour

Other Information

Special Conditions Bargaining unit position, External candidates must complete a 4-month probationary period, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA Non-Exempt

Union Position Yes, UVMSU ($20 minimum hourly rate)

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date 02/21/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Position Information

Position Title Office/Prgm Support Generalist

Posting Number S5546PO

Department Nutrition & Food Sciences/51080

Position Number 004299

Employee FTE 1.00

Employee Term 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please specify here where applicable. Enter NA if not applicable.

(Open Ended Question)

• How did you hear about this employment opportunity?

• Chronicle of Higher Education

• HigherEdJobs

• Inside Higher Ed

• LinkedIn

• Seven Days

• UVM Employee (Please specify below)

• UVM Employment Web Site

• Vermont JobLink (Department of Labor)

• Other (Please specify below)

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents