Administrative Assistant - Primary Services : Job Details

This 6-month contract has the potential for conversion to a permanent role. Work with a Fortune 500 company, gain hands-on experience in cutting-edge polymer production, and build a strong foundation in the petrochemical industry. This role directly supports a VP or Senior Manager, providing high visibility and networking opportunities.

Primary Services is actively recruiting for an Administrative Assistant to support a leading organization in the petrochemical industry. This fast-paced role requires a proactive and detail-oriented professional who can provide senior leadership with seamless administrative and office management support. The ideal candidate will thrive in a dynamic environment, managing multiple tasks while ensuring efficiency and continuity of operations.

Responsibilities:

• Provide executive-level administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit presentations, spreadsheets, and reports, ensuring accuracy and professionalism.
• Handle confidential and sensitive information with discretion.
• Manage office logistics, including document control, records management, and supply ordering.
• Act as a liaison for building maintenance, office space allocation, and IT support requests.
• Organize department events, including service anniversaries, retirements, and group meetings.
• Serve as the first point of contact for department visitors, ensuring proper safety protocols and PPE distribution.
• Coordinate department communication, including distribution lists, organizational charts, and bulletin board postings.
• Support internal audit coordination, including scheduling meetings and maintaining compliance records.
• Assist with workplace safety initiatives and HSSE event coordination.
• Manage and maintain the department website and conference room bookings.

Qualifications:

• Legal authorization to work in the U.S. on a full-time basis.
• Minimum of five (5) years of relevant administrative experience.
• Strong ability to handle confidential and sensitive information appropriately.
• Proven ability to manage multiple priorities and meet deadlines.
• Experience with Teams, SharePoint, and spreadsheet/database management preferred.
• Strong organizational and problem-solving skills with the ability to work independently.

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