Administrative Assistant-K - Vassar College : Job Details

Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.

Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.

Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities

The Administrative Assistant provides administrative assistance and operational support to the Dean of Studies office with an emphasis on supporting the Dean of First-Year Students.

Responsibilities

* Respond to email, calls and correspondence; assist visitors, order office supplies; maintain department calendar, schedule appointments and meetings.

* Update and edit the First-Year Handbook, Pre-major Advisor Handbook, and Dean of First-Years websites.

* Prepare materials and records for meetings; send out student transfer requests; prepare spring and summer mailing to incoming students and orientation packets.

* Assist with Orientation, Common Reading, and Vassar Families Weekend events.

* Reconcile p-card purchases and track budgets in Workday.

* Maintain academic digital files for all members of the incoming class; maintain the pre-major advisory database and assist in reassigning pre-major advisors for sophomores.

* Provide work direction to summer student employees.

Qualifications

* A minimum of two to four years of administrative support experience or equivalent combination of education and experience.

* Strong computer skills are required including proficiency with the Google Workspace, Microsoft Word, Microsoft Excel, e-mail and internet browsers. Familiarity with Banner is desirable.

* Excellent written and verbal communication skills and telephone manner are essential.

* Requires the ability to interact effectively with a diverse community of students, parents, faculty, and staff.

* Position requires discretion and the ability to maintain confidentiality.

* Strong organizational skills.

* Must be able to work both independently and as part of a collaborative team.

Compensation Special Instructions to Applicants

To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-###-####.

For full consideration applicants should apply by Anticipated Start Date 08/12/2024 Anticipated End Date Quicklink for Posting Open Until Filled Yes