Administrative Assistant - Legal and Compliance - Bloomberg : Job Details

The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through teamwork. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen. What's the role? Bloombergs Legal & Compliance Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex legal and compliance issues that come with being the worlds leading financial news and information company. Our team is made up of talented and hardworking legal and compliance professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems. Diversity and inclusion are essential to our success, and we strive to maintain an environment where our employees are empowered to make an impact. We also recognize the value of diversity and inclusion in cultivating a supportive workplace and the importance of giving back to our communities as evidenced by our award-winning pro bono program. We are seeking an Administrative Assistant to join our Legal & Compliance Department. This role will allow you to work in a highly collaborative environment, where you will support our senior leaders and contribute to their day-to-day administrative and operational management. In addition, our Administrative Support team works hand in hand with colleagues throughout the Department on varied initiatives to ensure that proper administrative coverage is in place at all times. We'll trust you to:

• Provide end-to-end calendar and time management for senior leaders, including scheduling, resolving conflicts, and coordinating and prioritizing internal and external meetings
• Arrange international and domestic travel, including all logistics (e.g., air, ground, and rail transfers), accommodations, technology/connectivity, passports, budget management, and expense reports
• Assist with tasks in relation to document and database management (e.g., generating redlines, archiving documents in iManage or other document management software, working with Office Services on mailings, and preparing PowerPoint decks)
• Provide a wide variety of support to the team's daily operations (e.g., notetaking, printer management, and working with Facilities to address Department needs)
• Assist in the preparation and execution of Department meetings and other events (e.g., summits and strategic planning sessions)
• Develop and maintain strong relationships within the Department and throughout the Company, with senior executives and their administrative support teams, Facilities, Human Resources, Finance, and other internal stakeholders and teams
• Manage general inquiries, including directing requests to appropriate team members, responding to certain employee inquiries, and ensuring timely responses to urgent issues

You'll need to have:

• A minimum of 5 years' administrative experience providing exceptional support to multiple individuals and frequent interaction with C-level executives
• Outstanding interpersonal and communication skills
• Exceptional organization and time management skills with great attention to detail
• Excellent judgment, the ability to balance resourcefulness and discretion and demonstrate ability to protect confidential and proprietary information of the firm and managers
• A positive and collaborative attitude, assertive but flexible personality to meet the changing needs of the firm and current assigned team; highly reliable, responsible and responsive
• The ability to effectively manage/coordinate simultaneous projects, and successfully prioritize and multi-task with sound judgment in a collaborative environment
• A motivated, proactive and customer service-oriented attitude
• Experience using both Macs and PCs and proficiency in Apple iOS; proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook and Visio

We'd love to see:

• A bachelors degree
• Experience working in a law firm or legal/compliance department/function

Does this sound like you? Apply if you think we're a good match. We'll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at: