Administrative Assistant/Meeting and Event Coordinator - Judicial Branch : Job Details
Administrative Assistant/Meeting and Event Coordinator
Judicial BranchJob Location : Atlanta,GA, USA
Summary
The Administrative Assistant/Meeting and Event Coordinator assists in the planning, organizing, and implementation of Eleventh Circuit meetings, conferences, and events.
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Overview
* Accepting applications
* Open & closing dates
12/11/2024 to 01/01/2025
* Salary
$50,689 - $82,391 per year
* Pay scale & grade
CL 25
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Location
1 vacancy in the following location:
* Atlanta, GA
* Remote job
No
* Telework eligible
No
* Travel Required
Occasional travel - You may be expected to travel for this position.
* Relocation expenses reimbursed
No
* Appointment type
Permanent - At-Will
* Work schedule
Full-time
* Service
Excepted
* Promotion potential
25 - CL-25, Full Performance Level
* Job family (Series)
* 0301 Miscellaneous Administration And Program
* Supervisory status
No
* Security clearance
Other
* Drug test
No
* Financial disclosure
No
* Bargaining unit status
No
* Announcement number
DEST-12636317-25-CEB
* Control number
823975100
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This job is open to
* The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Citizens of the United States of America and those eligible to work in the United States of America may apply to this posting. A Sensitive Background Check is required.
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Duties
The incumbent also discharges administrative, clerical, and technical responsibilities for the Circuit Executive's Office. The position provides administrative and technical assistance to ensure the smooth and efficient management of the office and the coordination of meetings, conferences, and other events, including but not limited to Court administrative meetings and the biennial circuit judicial conference. Incumbent also provides administrative support to the Circuit Executive and Deputy Circuit Executive as needed. This position reports to the Assistant Circuit Executive for Project Management.
DUTIES AND RESPONSIBILITIES:
Provide office support and assistance for the administrative and event coordination functions of the office, which may include any or all the following duties and responsibilities:
* Assist with coordinating conferences, meetings, court ceremonies, and events, including primary planning, coordinating, and organizing catering needs, implementation, and post-event follow-up responsibilities. Assist in the preparation, printing and distribution of agendas, meeting materials, and minutes of proceedings. Prepare name plates, name badges, and signage as needed. Serve as primary contact for invitations and responses.
* Serve as onsite project lead monitoring and supporting meetings and events.
* Assist other office personnel with projects as directed and under coordination with immediate supervisor.
* Arrange meetings or other events including notification to participants and logistical coordination. Arrange travel, prepare travel itineraries, and prepare travel vouchers ensuring that policies and procedures are followed.
* Prepare, proofread, and edit materials drafted by others for accuracy, proper grammar, and spelling.
* Prepare correspondence, reports, form letters, and documents. Maintain correspondence and invitations for Court events, such as investitures and portrait ceremonies.
* Assists in compiling spreadsheets, writing reports, and making recommendations pertaining to projects within the Project Management team.
* Perform receptionist duties such as: serving as primary telephone contact for the Circuit Executive's Office, maintaining telephone coverage schedule, answering routine questions, and directing visitors/callers.
* Maintain and update internal circuit court directories to ensure information is current and accurate. Print final materials.
* Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Responsible for the organization and maintenance of the Project Management team records.
* Coordinate room reservations (courtrooms, judicial council room, attorneys' lounges, and courthouse meeting areas).
* Maintain Circuit Executive Office calendars.
* Assemble materials for mailing, ensuring appropriate attachments are included. Process mail requiring special handling including courier and overnight mailings.
* Receive and route all incoming materials from within the court to appropriate individuals in the office. Receive and route incoming and outgoing mail to appropriate persons or offices.
* Submit requests for generally purchased office supplies.
* Assist in maintaining office reference materials, such as administrative manuals, internal controls, and bulletins. Print final materials.
* Perform other functions within the Circuit Executive's Office as assigned.
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Requirements
Conditions of Employment
Applicants must be United States citizens or eligible to work for the federal government. All applicant information is subject to verification. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. Selectees to high-sensitive positions such as this must successfully complete a ten-year background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation. It is the policy of this court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All court employees are required to adhere to the Code of Conduct for Judicial Employees. Employees of the United States Circuit Court are considered At-Will employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.
Qualifications
REQUIRED QUALIFICATIONS:
* One year of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
PREFERRED QUALIFICATIONS AND SKILLS: Preference will be given to applicants who possess the following:
* An undergraduate degree from an accredited college or university.
* More than two years of specialized experience including progressively responsible clerical or administrative experience which demonstrates the particular knowledge, skills, and abilities to successfully perform the duties of this position.
* Government administrative experience.
* Experience working in a federal court or in a legal environment.
Education
This job does not have an education qualification requirement.
Additional information
REQUIREMENTS: Incumbent must present a professional demeanor and possess exceptional interpersonal and organizational skills. The substantial amount of interpersonal communication required in the fulfillment of the duties and responsibilities of the position makes it necessary that the candidate manifest the highest degree of professionalism, poise, courtesy, and tact at all times. Must possess the ability to maintain strict confidentiality of all court matters and demonstrate sound ethics and good judgment. Incumbent must have the ability to interpret and adhere to the court's policies, procedures, practices, and guidelines related to office administration. Ability to understand and use legal terminology. Ability to work independently, prioritize, multitask, and possess excellent attention to detail. Skill in spelling, grammar, proofreading, and attention to detail. Ability to communicate effectively (orally and in writing) to individuals and groups to provide information. Ability to interact effectively and appropriately with the public, providing customer service and resolving difficulties while complying with regulations, rules, and procedures. Ability to interact tactfully with a wide variety of people. In addition, must be dependable, a team player, and capable of working effectively in a high volume, fast paced office.
Skill and accuracy in data entry and performing numerical calculations. A strong knowledge of Microsoft Office 365 products, including Word, Excel, and Publisher. Skill or ability to develop skill with design software. Skill in using a multi-line telephone efficiently. Ability to lift and move files, materials, and equipment (approximately up to 50 pounds). Occasional travel may be required.
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* Benefits
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How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will also be evaluated based on the application materials submitted.
* Benefits
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Review our benefits
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please refer to the How to Apply section.
* How to Apply
A cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources, and resume detailing background, experience, and qualifications should be emailed in one single PDF attachment to [email protected]. Please indicate Administrative Assistant/Meeting and Event Coordinator in the subject line. Preference given to applications received by January 1, 2025.
Agency contact information
Human Resources
Email [email protected]
Address US Court of Appeals for the Eleventh Circuit
56 Forsyth Street, N.W.
Atlanta, GA 30303-2289
US
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Next steps
An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.
* Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
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Required Documents
Please refer to the How to Apply section.
Help
How to Apply
A cover letter addressed to Cheryl Vessels, Assistant Circuit Executive for Human Resources, and resume detailing background, experience, and qualifications should be emailed in one single PDF attachment to [email protected]. Please indicate Administrative Assistant/Meeting and Event Coordinator in the subject line. Preference given to applications received by January 1, 2025.
Read more
Agency contact information
Human Resources
Email [email protected]
Address US Court of Appeals for the Eleventh Circuit
56 Forsyth Street, N.W.
Atlanta, GA 30303-2289
US
Learn more about this agency
Next steps
An evaluation of your qualifications will be conducted. The most qualified candidates will be referred to the hiring manager for further consideration and possible interview. Due to the volume of applications received, only candidates selected to interview will be contacted.
Read more
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
* Criminal history inquiries
* Equal Employment Opportunity (EEO) Policy
* Financial suitability
* New employee probationary period
* Privacy Act
* Reasonable accommodation policy
* Selective Service
* Signature and false statements
* Social security number request
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Help
Overview
* Accepting applications
* Open & closing dates
12/11/2024 to 01/01/2025
* Salary
$50,689 - $82,391 per year
* Pay scale & grade
CL 25
* Location
1 vacancy in the following location:
* Atlanta, GA
* Remote job
No
* Telework eligible
No
* Travel Required
Occasional travel - You may be expected to travel for this position.
* Relocation expenses reimbursed
No
* Appointment type
Permanent - At-Will
* Work schedule
Full-time
* Service
Excepted
* Promotion potential
25 - CL-25, Full Performance Level
* Job family (Series)
* 0301 Miscellaneous Administration And Program
* Supervisory status
No
* Security clearance
Other
* Drug test
No
* Financial disclosure
No
* Bargaining unit status
No
* Announcement number
DEST-12636317-25-CEB
* Control number
823975100
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/823975100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.