Administrative Assistant (MSIPP) - State of South Carolina : Job Details

Salary: Depends on QualificationsLocation : Bamberg County, SCJob Type: Temporary Grant - Full-TimeJob Number: 168488Agency: Denmark Technical CollegeDivision: Academic Affairs-Business/Computers/Related TechOpening Date: 08/29/2024Closing Date: ContinuousResidency Requirement: NoClass Code:: UZ01Position Number:: G20019Normal Work Schedule:: OtherNormal Work Schedule (Other):: Monday - Thursday (8:00 a.m. - 5:30 p.m.); Friday (8:30 a.m. - 12:00 Noon)Pay Band: Band 4Opening Date: 08/29/2024EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Please complete the State application to include current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application or to determine if an applicant has met the minimum qualifications and additional requirements for the position. Copies of unofficial college transcripts must be submitted for all positions that require a degree. Official transcripts will be required if offered the position. Denmark Technical College provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesUnder general supervision of the Dean, will be responsible for the administrative coordination of the division and academic programs to include office management, coordinating cybersecurity events and activities, filing, and reporting.

• Assembles data, drafts reports, and composes documents for the Dean for the effective and efficient operation of the division; proofreads and edits documents before submitting them to the initiator for review. Receives and disseminates correspondence and prepares responses to routine inquiries in accordance with standing instructions.
• Prepares meeting agendas and keeps minutes for all meetings at the divisional level; coordinates meetings, activities, and events; maintains all office files and records in a secure and organized manner and maintains a divisional calendar of reporting due dates.
• Collects data and prepares reports and presentations for meetings and the division's web page.
• Coordinates daily scheduling of appointments and meetings for the Dean, keeping abreast of the calendar; arranges travel and prepares travel documents, including expense reports after travel. Serves on campus-wide committees.
• Receives telephone calls and visitors for the Dean; refers them directly to the appropriate party in a timely manner.
• Directs students to appropriate personnel on campus and assists them with specific problems, advising them about the college's policies and procedures.

Minimum and Additional RequirementsHigh School diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Knowledge of principles and procedures pertaining to higher education; accept protocol for areas of responsibility; possess strong problem-solving and critical thinking skills; knowledgeable of the college's mission, vision, and values. Must have the ability to collect and report visual data and prepare reports. Preferred QualificationsAssociate's or Bachelor's degree preferred in Administrative Office Technology, Business Administration, Management, and/or a related field and two (2) years of experience coordinating academic programs. Additional CommentsMay be required to work during evening and weekend events at the main campus and off-campus instructional sites and work additional hours during peak event periods.Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.