ADMINISTRATIVE ASSISTANT (NON-CIVIL SERVICE) - City of San Angelo (TX) : Job Details

Position will be open until filled.

We are currently seeking:

An administrative assistant to join our team and provide skilled administrative support to assigned management personnel.

Your responsibilities will include:

* Coordinating administrative operations for area of assignment.

* Preparing and processing various types of correspondence, reports, and other documentation.

* Maintaining departmental records and personnel files.

* Conducting a variety of general accounting tasks.

* Answering, screening, and directing incoming calls; documenting and distributing phone messages.

* Providing information and assistance to the public.

* Responding to inquiries regarding departmental operations, policies, programs, events, and/or services.

* Performing various data entry duties, including updating and maintaining departmental records, files, filing systems, and databases.

* Processing accounts payable and/or receivable.

* Submitting payroll, purchase orders, requisitions and assisting in the preparation of departmental budgets.

* Assisting the Alarm Coordinator with processing payments, issuing permits, sending out renewal reminders and maintaining all of the relevant alarm documentation as needed.

* Hours: Monday through Friday, 8:00 am to 5:00 pm.

* Regular and timely attendance is required.

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements and Skills:

* Customer service standards and protocol.

* Must be skilled in providing administrative support to management and/or other departmental personnel.

* Preparing and processing various types of correspondence and other documentation.

* Verbal and written communications skills for accurate dissemination of information within the Department, City and State offices.

* Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, community organizations, contractors, vendors, and the general public.

MINIMUM QUALIFICATIONS:

Education and Experience:

High School Diploma or equivalent; and two years' experience as an administrative assistant; or an equivalent combination of education and experience. This is a security sensitive position. Successful candidate will be subject to an extensive background investigation which include credit history.

Required Licenses or Certifications:

* A driver license with a good driving record is required.

* Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.

Physical Demands / Work Environment:

Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds.

Job postings may be withdrawn at any time at direction of the City Manager.