Administrative Assistant - Norwich University - Norwich University : Job Details

Job Description:Fulfills the mission of Norwich University by providing administrative support to the William M. Lasky School of Business.This is a 40 hour per week and 52 weeks per year 1.0 FTE position.Salary: $16.00/hour or more depending on experience.Essential Functions* Provides administrative support to the Director, other designated employees, and stakeholders of the School of Business.* Serves as initial point of contact for work unit.* Welcomes and assists walk-in visitors.* Answers telephone and email communications.* Maintains office supplies inventory.* Pays invoices and reconciles purchasing and/or travel cards.* Assists compiling reports as requested.* Assists and supports events, meetings, and conference/video calls.* Assists logistics for guest speakers, room reservations, catering, etc.* Creates documentation/spreadsheets to be used in support of presentations.* Produces basic correspondence as assigned.* Maintains department webpage and event calendars.* Assists with submitting hiring paperwork.* Assists with assigning advisors for incoming freshman majors.* Creates and maintains accurate reports of advisees assigned to advisors.* Creates and maintains accurate reports on departmental majors and minors.* Processes overrides and registrations for students for departmental classes.* Inputs faculty assignment of courses.* Serves as the designated academic adviser to no less than 15 students.* Supervises work study students.Other Functions* Maintains confidentiality of sensitive or private information.* Communicates with employees, students, and others in a respectful and clear manner.* Serves on University committees, councils, workgroups, or other designated bodies as assigned.* Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.* Speaks, reads and writes in English.* Communicates by telephone, email, letter, in person, or other means or device.* Performs other tasks as assigned by supervisor.Requirements:* High School diploma or equivalent required; Some college preferred in business administration or related field.* At least 1 year of administrative experience, preferably in higher education* Experience with event planning preferred* Able to prepare minutes, agendas, reports, charts, spreadsheets, and presentations* Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook). Experience with Banner preferred* Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 25 pounds; travel outdoors to various parts of the campus* Able to work infrequent evening or weekend hoursEnvironmental Conditions* Indoor work at a computer workstation* Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.Additional Information:Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at [email protected] for assistance.All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.Application Instructions:Please provide a cover letter, resume, 3 references, and Norwich application.URL: www.norwich.edu