Administrative Assistant - Nursing Program - West Virginia Northern Community College : Job Details

Salary: $15.00 - $21.02 Hourly Location : Wheeling, WV Job Type: Full-time Non-Classified Job Number: 20230034 Department: Academic Affairs Division: Allied Health Opening Date: 09/13/2024 Job Description Summary Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program. Internal Job Information

• Staff, Non-Classified
• Non-Exempt
• Full-Time, 37.5 hours per week
• $15/hr hour (minimum starting pay)
• Pay Grade 3
• OASIS Job Code# 353112
• Official Job Title: Administrative Assistant Non-Exempt

Responsibilities and Duties include but are not limited to

• Maintains the Allied Health Student Application process following established procedures
• Prepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation)
• Reviews and maintains required files for student confidential health and academic records
• Coordinates Nursing student orientation, registration, CPR certification, and uniform purchases
• Coordinates and supports special events including Student honors ceremonies, health fairs and activities
• Provides basic Nursing Program information to students
• Maintains scanning system for storage of Nursing Student and Program records
• Answers incoming calls, provides information, takes messages, screens requests on
• Assists faculty, staff, students and visitors with inquiries.
• Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate.
• Schedules and maintains appointments and meetings.
• Maintains required faculty documentation and schedule of due dates.
• Assists faculty to make sure students are informed of changes in class schedules, including faculty absence including sending email notification for posting of classrooms to the appropriate parties.
• Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials.
• Assists program director in collection of data and preparation of reports.
• Performs other related duties and responsibilities consistent with the job description by performing duties as assigned.

Qualifications and RequirementsEducation LevelField of StudyReqPrefBachelor's degreeOffice Administration or a field directly related to the area of assignment X Associate's Degree, Vocational / Technical degree with relevant and equivalent work experience and/or training may be considered. ExperienceExperience DetailsReqPref1 year +Administrative Office SupportX 1 year +Customer Service in an office/client setting X1 year +Higher Educational Experience X Knowledge, Skills and Abilities; Additional Information

• Proficient in English written and verbal communication skills

• Demonstrated customer service skills

• Effective interpersonal skills

• Articulate and responsive to colleagues

• Ability to simultaneously handle multiple priorities

• Excellent organizational skills

• Friendly and service-oriented

• Demonstrated time management and priority setting skills

Full benefit package which may include but is not limited to retirement with employer matching, health insurance, paid vacation and sick leave, holiday pay and life insurance.