Administrative Assistant, Office of Global Education - Muhlenberg College : Job Details

The Position: Administrative Assistant, Office of Global Education Job Summary: Reporting to the Dean of Global Education, the Administrative Assistant provides welcoming and efficient assistance to the Office of Global Education (OGE) in support of Muhlenberg's international study abroad and domestic study away programs. Schedule & Benefits: At Muhlenberg, we value your work-life balance, and are pleased to offer this full-time, year-round opportunity. The anticipated schedule for this position is 7 hours per day, Monday - Friday, which includes a 60-minute unpaid lunch break (35 hours of work per week/1,820 hours annualized). Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year's Day), vacation (15 days per year), sick leave, eight weeks paid parental leave, Life Sports Center membership, tuition opportunities at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement. Waiting periods may apply. In addition, as a 501(c)(3) non-profit institution, Muhlenberg is a qualifying employer under the federal government's Public Service Loan Forgiveness program. The College & Surrounding Area: The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. The College provides an intensely challenging, supportive environment centered around a rigorous academic curriculum designed to prepare students for lives of leadership and meaning in a dynamic, global society. The academic program is amplified by a range of innovative programming: comprehensive and intentional residence-life programming, expansive experiential learning requirements, and an innovative coaching program designed to maximize every student's performance and potential. Part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, Pennsylvania's third-largest, located just 60 miles north of Philadelphia and 90 miles west of New York City. The Lehigh Valley, which also includes neighboring cities Bethlehem and Easton, is one of the fastest growing regions in the state and the Northeast, leading Pennsylvania in population growth for people aged 18-34. Home to a vibrant arts scene, extensive parks and recreational opportunities, a rich blend of diverse cuisine, and so much more, visit Life in the Lehigh Valley | Muhlenberg College and check out Allentown here. Characteristic Duties and Responsibilities: Provide professional and welcoming reception to visitors, students, parents, faculty, and staff, through in-person, email, phone, and other communications. Respond to departmental inquiries, questions, and communications, redirecting to other colleagues or study abroad providers, as appropriate. Set appointments for the Dean, as needed. Maintain and update paper and digital files. Assist with maintenance of database. Ensure that application documents (i.e., passport, transcript, waiver and health forms & processing fees) are completed & uploaded, as needed. Update Study Abroad materials including, but not limited to manuals, brochures, booklets, brochures, OGE webpage updates, student handbooks, reports, and affiliate program list. Coordinate supplies, reserve space, prepare materials necessary for various office events (Study Abroad Fair, Parents Weekend, Through the Red Doors, June Advising, student informational meetings, etc.), and assist with set-ups. Assist in writing and proofreading various letters, reports, and related correspondence. Prepare mailings for study abroad programs. Prepare students' study abroad Transfer Credit Authorization and health forms. Assist with visa letters. Maintain office equipment and order supplies as needed. Work with the Office of Information Technology and the Office of Communications to advance OGE messaging and technology. May perform other duties as assigned. While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics: Qualifications: High school diploma or equivalent required. Minimum two years relevant professional experience. Demonstrated proficiency in Google Workspace, MS Word, Excel, Publisher, and database applications. Experience or familiarity with survey software such as Survey Monkey or Qualtrics is preferred. Active commitment to diversity, equity, inclusion and belonging. Effective organizational, time management, communication, and computer skills. Essential skills include attention to detail, proven ability to work in a fast-paced environment, meet deadlines, prioritize and multitask, maintain a high level of confidentiality, and desire to work collaboratively with others. Successful completion of background checks. To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button. ___________________________________________________________________________ An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity & Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community. Legal Notice Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-###-####.