Job Summary: The Administrative Assistant in the Onboarding Department is responsible for providing administrative support to ensure the department's efficient operation. This role involves handling a wide range of administrative and clerical tasks and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will assist with the onboarding process of new employees, ensuring they have a smooth and welcoming experience. Key Responsibilities:
- Administrative Support:
- Perform general administrative tasks such as answering phones, managing emails, and scheduling I-9 and medical appointments.
- Maintain and organize onboarding documentation and employee records.
- Prepare and distribute onboarding materials and welcome packets for new hires.
- Onboarding Coordination:
- Assist in the coordination of orientation sessions and training programs.
- Communicate with new hires to gather necessary documentation and information.
- Schedule and coordinate onboarding activities, meetings, and events.
- Data Management:
- Enter and update employee information in HR databases.
- Track and manage onboarding progress for new hires.
- Generate and distribute reports related to onboarding metrics and performance.
- Communication:
- Act as a point of contact for new employees during onboarding.
- Liaise between new hires and various departments to ensure a smooth transition.
- Provide clear and timely communication to new employees about their onboarding schedule and requirements.
- Process Improvement:
- Assist in the development and implementation of onboarding policies and procedures.
- Provide feedback on the onboarding process and suggest improvements.
- Ensure compliance with company policies and legal regulations during the onboarding process.
Qualifications:
- Education:
- High school diploma or equivalent required.
- Associate's degree or equivalent experience in Business Administration, Human Resources, or related field preferred.
- Experience:
- Previous experience in an administrative role, preferably within an HR or onboarding department.
- Experience with HR software and databases is a plus.
- Skills:
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Detail-oriented with a high level of accuracy in work.
- Strong interpersonal skills and ability to work in a team-oriented environment.
Working Conditions:
- Full-time position with standard office hours.
- Office environment with regular use of computer and phone.