Administrative Assistant - Parsippany, NJ - Teva Pharmaceuticals : Job Details

Administrative Assistant - Parsippany, NJ

Date: Oct 15, 2024

Location:

Parsippany, United States, New Jersey, 07005

Company: Teva Pharmaceuticals

Job Id: 58005

**Who we are**

Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.

**Job Description**

This position is responsible for all administrative support to the assigned departments.

Essential functions include:

+ General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents

+ Travel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliation

+ Support coordination of meetings with internal and external business partners

+ Support expense process in SAP along with purchase requisition and invoicing

+ Manage Purchase Orders including creating and tracking spend

+ Support the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors

**Your experience and qualifications**

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:

+ Bachelor's Degree or commensurate experience

+ Minimum 5 years' experience in an administrative support role for senior executives

Preferred Qualifications:

+ Project management experience.

+ Prior experience in the Pharmaceutical industry

Skills/Knowledge/Abilities:

+ Experience in fast paced, corporate environment

+ Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook

+ Basic knowledge of teleconference and videoconference services

+ Must be able to maintain the highest level of confidentiality, integrity and discretion

+ Must be able to multi-task and work with changing priorities

+ Excellent verbal, written, organization and interpersonal skills required

+ Client service oriented

+ Detail oriented

+ Demonstrate willingness to accept new tasks and challenges and grow in new areas of responsibility

+ Fluency in spoken and written English is required

Travel requirements: some business travel might be required.

**Enjoy a more rewarding choice**

We offer a competitive benefits package, including Medical, Dental, Vision, and Prescription coverage starting on the first day. We also offer Disability and Life Insurance, Paid Time Off, 13 paid Holidays, 6% match on the 401(k), Employee Stock Purchase Plan, and Tuition Assistance.

**Already Working @TEVA?**

If you are a current Teva employee, please apply using the internal career site available on Employee Central . By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site (

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

**Teva's Equal Employment Opportunity Commitment**

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

**Important notice to Employment Agencies - Please Read Carefully**

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

EOE including disability/veteran