Administrative Assistant (Part-Time) - ACE - State of South Carolina : Job Details

Job Responsibilities

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. A main point of contact, thus requiring excellent skills and the ability to work well with all levels of internal/external management and staff. Provide day-to-day administrative support to the Director (e.g. scanning data/reports, uploading data to the shared portal, etc.); Serve as support area coordinator and monitor supplies, storage, and other support efforts to keep the support areas operational. Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; Data Management, including paper and electronic records management, setting up and managing spreadsheets and databases, organizational charts, producing reports, compiling information; Coordinating meeting times, scheduling conferences rooms facilities, booking off-site meetings locations, sending out invitations, keeping track of RSVPs, creating and distributing the agenda, and arranging other services as the Director requests. Associate's Degree preferred; but, equivalent combinations of education, training, and relevant work experience may be considered.

Minimum and Additional Requirements

Bachelor's or Associate Degree and three (3) years' related work experience.

Preferred Qualifications

Bachelor's degree plus 1-year related experience. Fluent in Microsoft Office Suite (Word, Outlook and Excel). Exhibit excellent customer service and good telephone skills.