Administrative Assistant, (PEF) - Service Employees International Union : Job Details

NYS Public Employees Federation (PEF) is a labor union representing over 50,000 professional,

scientific, and technical workers in NYS government. Members include healthcare, education,

corrections and supervision, youth services, direct care, and other professional titles.

Overview:

Under the supervision and direction of the Regional Director of Field Services, the individual will provide

confidential clerical support services as needed. Acts as general office manager and supervises

administrative staff for one or more field offices and is responsible for independent work on special

projects related to the operations of one or more field offices.

Position is based in New York City (office setting).

Responsibilities:

1. Assisting the Regional Director of Field Services with the management of the offices under

his/her supervision.

2. Supervise the administrative staff (e.g., review, approve or deny leave requests; review time

sheets; assign work; monitor new hires performance and complete probationary reports;

monitor employee performance and counsel or implement disciplinary actions when needed) in

the offices that report to the Regional Director of Field Services.

3. Procure and direct temporary administrative personnel for field offices when necessary.

4. Assist the Regional Director of Field Services with special projects.

5. Perform confidential administrative assignments for the Regional Director of Field Services.

6. Performs routine administrative assignments. (e.g., Answer phone, provide, and receive

information; type letters, narratives and statistical reports, minutes, agendas etc.; compose and

prepare routine correspondence for signature; establish and maintain a variety of files and

records; maintain control files of ongoing projects; receive and resolve membership complaints;

coordinate some office functions with other PEF departments and/or offices; arrange for

meetings and conferences and may take notes at meetings and conferences.).

7. Administer petty cash account in assigned office and oversee accounts in other offices under

the supervision of the Regional Director of Field Services.

8. Perform other duties as assigned by the Regional Director of Field Services.

9. Consistent and reliable attendance.

Qualifications:

Minimum of three years as an administrative assistant.

At least one year of supervisory experience needed.

Graduate of a business or community college preferred.

Successful candidate must demonstrate:

Excellent communication skills (written and verbal) to clearly communicate matters to all levels

of management and members.

Strong computer skills (Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint).

Ability to work independently and collaborate with various team members.

Strong organizational skills including time management and attention to detail.

Salary and Benefits:

Salary: $52,216.00 (minimum) to $66,486.00 (maximum)

* Negotiable based on experience

PEF offers excellent benefits such as:

Health, dental, and vision insurance

Group Paid Life and Long-Term Disability Insurance

401-k with Safe Harbor

Pension Plan through SEIU

Paid holidays, vacation, sick, and personal time

Interested individuals are invited to submit their resume by e-mail to [email protected]