Administrative Assistant, Pro Bono Department - Bet Tzedek : Job Details

Description For 50 years, Bet Tzedek Legal Services has provided high-quality, free legal services to Los Angeles' most vulnerable residents. Bet Tzedek's Pro Bono Department seeks an Administrative Assistant to join the team, and is looking for a candidate who is professional, driven, organized, and passionate about social justice issues and expanding access to justice through pro bono services. Bet Tzedek's Pro Bono Department develops programs, materials, and processes to recruit and manage thousands of volunteers each year across the agency's projects; these include outside pro bono counsel, in-house volunteers, and clinic volunteers. The Administrative Assistant plays an essential role on the team by maintaining pro bono records, helping to launch cases and projects with pro bono volunteers, and supporting a wide range of programming. This position is eligible for Bet Tzedek Legal Services' hybrid/remote workplace designation. While the primary workplace is Bet Tzedek's offices, at the discretion of the immediate supervisor, the employee may be permitted to work remotely or may be required to work in other locations depending on workload/business obligations. ESSENTIAL DUTIES:

• Maintain pro bono records, assist Pro Bono Director in launching cases, and enter case and pro bono counsel information into legal database on a daily basis;
• Help develop and maintain a library of pro bono sample materials, resources, and templates, organized by practice area;
• Conduct data entry, scanning, copying, word processing, create and maintain spreadsheets, process case files, and other administrative duties;
• Clearly and professionally communicate with clients, staff, pro bono counsel, volunteers, community partners, service providers, other agencies, and the general public, as needed;
• Manage regular flow of pro bono project and case information according to team processes;
• Provide administrative support in advance of pro bono clinics and provide technical assistance during clinics as needed;
• Assist with administrative duties relating to in-house volunteer recruitment and record-keeping;
• Assist with pro bono data reporting on a monthly and annual basis;
• Provide other general administrative support as requested, including recommending and implementing improvements to projects, processes and systems;
• Assist in organizing and producing webinars, trainings, and other multiparty events on Zoom, Microsoft Teams, or other virtual platforms, by communicating with multiple stakeholders and registrants, as well as preparing MCLE paperwork;
• Other duties as assigned by supervisor or Directing Attorney.

Requirements

• BA/BS or equivalent work/life experience (required);
• At least 3 years of law firm or legal nonprofit experience (required);
• Exceptionally organized and self-motivated, with excellent attention to details (required);
• Proficiency with MS Office, including Word; Power Point; Excel (required);
• Familiarity with Legal Server or other cloud-based case management system (preferred);
• Understanding and commitment to Bet Tzedek's mission of equal justice for all and Bet Tzedek's core values of leadership, community-based advocacy, and innovation (required);
• Commitment to diversity, equity, and inclusion (required).

BENEFITS PACKAGE: Bet Tzedek offers an excellent benefits package in addition to competitive salaries. These benefits currently include:

• A generous number of paid holidays (up to 21 per year), vacation (up to 20, depending on number of years with agency), and sick days (up to 45) annually.
• Personal and floating holidays.
• Compensatory time for exempt employees.
• 18 weeks of paid parental leave (after 1 year of employment.)
• Various paid leaves.
• Medical, dental, vision, chiropractic and acupuncture coverage for employees and dependents, with office visit co-pay reimbursement for HMO enrollees.
• Life/accidental death and dismemberment (AD&D) insurance, long-term disability insurance, and Employee Assistance Plan.
• Voluntary (employee-contributed) life/AD&D, accident, critical illness, hospital confinement, and pet insurance.
• Employee-contributed 401(k) plan.
• Employee-contributed 403(b) plan.
• Healthcare and childcare flexible spending accounts.
• Commuter transit and/or parking benefits.

How To Apply:

• Email letter of interest and resume to [email protected], subject: Administrative Assistant - Pro Bono Department. Please, no phone calls.

Note: All positions are subject to funding; ongoing funding or employment cannot be assured. Bet Tzedek is a unionized environment. Our salary range for unionized positions reflects our agreed upon step placement system, and the final offer extended to candidates is based on an internal equity review and candidates' relevant experience, skills, background, and bar date, if applicable. To best serve our communities, Bet Tzedek seeks diverse staff with cultural competency reflecting our client populations. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups to apply. Salary $68,796.62-$72,579.33 (DOE/DOQ)