Administrative Assistant- Prothonotary - Cumberland County, PA : Job Details

Provide specialized administrative and clerical support, ensuring efficient flow of civil cases from initiation through disposition.

Full Time Employment

Job Title: Administrative Assistant

Classification: Administrative Assistant

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Starting Salary: $17.98 an hour / $35,061.00 annually

DBM rating: 103

Position Code: PR3011

Current county employees will follow the county's promotion/demotion policy.

Responsibilities:

* Accept and prepare specialized civil court documents as required by Pennsylvania civil procedure and local rules.

* Assists attorneys, litigants, and customers at the counter or on the phone with a wide variety of legal tasks.

* Answers telephone and takes messages or transfers calls to proper individuals.

* Compiles trail lists based upon information provided by attorneys or pro se litigants.

* Prepares and processes required civil court documents and forms as required.

* Participates in selection of jurors, and delivery of verdict in open court during each civil trial term.

* Opens, processes, and tracks a vast assortment of mailed documents within 48 hours of receipt.

* Processes and tracks Pennsylvania Department of Revenue filings and other secured transactions while maintaining consistent open communication.

* Prepares and processes appeals to higher courts, exemplified records, subpoenas, divorce decrees, transfer cases and writs with complete accuracy.

* Executes United States passport applications and mails to passport office following all guidelines and procedures as established by the Department of State.

* Maintains accurate files or other confidential department documents as requested and as necessary.

* Verifies all requirements have been met prior to forwarding divorce documents to the Court Administrator's office for disbursement to the assigned Judge.

* Accepts judgments and appeals on Magisterial District Judge dispositions, to include processing necessary funds and supersedeas as allowed by law.

* Processes Protection from Abuse, Sexual Violence Protection, and Protection from Intimidation petitions and Orders with exceptional attention to detail; works closely with various agencies and law enforcement offices. Ensures all documents are entered accurately into the Protection from Abuse Database and submitted to Pennsylvania State Police.

* Actively participates in all required department meetings monthly.

* Ability to effectively interact with Court of Common Pleas Judges, their staff, and all other County employees.

Qualifications:

Education:

* High School diploma or equivalent.

* Operating knowledge of Microsoft Office suites

* Strong customer service skills.

Work Experience:

* 2-3 years working experience in office environment, county government or court system or any acceptable combination of equivalent training and/or experience.