Administrative Assistant, Provost's Office - Muhlenberg College : Job Details

The Position: Administrative Assistant, Provost's Office Job Summary: The Provost's Office at Muhlenberg College invites applications for an administrative assistant. The Provost's Office oversees operations of the academic program at the college, inclusive of student academic success, faculty hiring and support, program assessment, faculty and student awards and research, and collaborates frequently with most offices on campus. This administrative professional provides support to the Dean of Academic Life and the Associate Dean of Academic Life, and to the Provost's office as a member of the Provost's staff. The Dean of Academic Life has primary responsibility for the evaluation of the individual in this position in collaboration with the Associate Dean of Academic Life. Schedule & Benefits: At Muhlenberg, we value your work-life balance, and are pleased to offer this full-time, year-round opportunity. The anticipated schedule for this position is 7 hours per day, Monday - Friday, which includes a 60-minute unpaid lunch break (30 hours of work per week/1,560 hours annualized). Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year's Day), vacation (15 days per year), sick leave, eight weeks paid parental leave, Life Sports Center membership, tuition opportunities at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability, life insurance, and retirement. Waiting periods may apply. In addition, as a 501(c)(3) non-profit institution, Muhlenberg is a qualifying employer under the federal government's Public Service Loan Forgiveness program. The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college of approximately 1,800 students and offers baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. The College provides an intensely challenging, supportive environment centered around a rigorous academic curriculum designed to prepare students for lives of leadership and meaning in a dynamic, global society. The academic program is amplified by a range of innovative programming: comprehensive and intentional residence-life programming, expansive experiential learning requirements, and an innovative coaching program designed to maximize every student's performance and potential. Part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, Pennsylvania's third-largest, located just 60 miles north of Philadelphia and 90 miles west of New York City. The Lehigh Valley, which also includes neighboring cities Bethlehem and Easton, is one of the fastest growing regions in the state and the Northeast, leading Pennsylvania in population growth for people aged 18-34. Home to a vibrant arts scene, extensive parks and recreational opportunities, a rich blend of diverse cuisine, and so much more, visit Life in the Lehigh Valley | Muhlenberg College and check out Allentown here. Characteristics Duties & Responsibilities:

• Maintains information for student awards and special scholarships, postgraduate awards initiatives, and special honors programs such as the Dana Scholars, Muhlenberg Scholars, and Shankweiler Scholars.
• Manages award letters and contracts for student/faculty summer research collaborations and provides support for the Celebration of Student Research and Scholarship poster session.
• Organizes and administers the annual Honors Convocation ceremony from planning to execution, including correspondence, prizes and awards, organizing the script and program, invitations and the ceremony.
• Assists in faculty recruitment activities by scheduling Campus Ambassador meetings for faculty candidates during on-campus visits and by maintaining the faculty search guidelines.
• Tracks student travel fund requests and the summer student research budget.
• Oversees the budget for Lectures and Forums.
• Other event planning and support as needed.

General:

• Oversees the day-to-day operations of the office, including calendar of events; activities; meetings; opening, distributing and prioritizing mail; answering, screening and directing calls and inquiries, and in-person visitors, in a professional and welcoming manner.
• Meets regularly with the Provost's office staff to discuss current department business; tracks action items and deadlines.
• May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics: Qualifications:

• High school diploma or equivalent required.
• Experience providing administrative support in a higher education or other professional setting.
• Strong organizational, planning and time management skills necessary.
• Ability to function independently, demonstrate initiative, and balance priorities in a busy department serving students, faculty, and other campus constituents.
• Demonstrated commitment to diversity, inclusion, equity and belonging.
• Excellent interpersonal and communication skills.
• Ability to effectively interact with diverse groups, including students, faculty and staff.
• Exercise sound judgment, flexibility and adaptability.
• Accuracy, reliability and confidentiality in performance of duties in an environment of frequent interruptions.
• Maintains attention to detail while understanding the overall project or operation of the office.
• Strong knowledge of Google Workspace and MS Office applications, including excellent typing, word processing, mail merge, spreadsheet, and internet navigation skills.
• Successful completion of satisfactory background checks required.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button. An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity & Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community. Legal Notice Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at 484-###-####.