Administrative Assistant, Receptionist - gonzer : Job Details

Details:

• Provides administrative support to ensure efficient operation of office.

• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties (CLERICAL) such as filing, typing, copying, binding, scanning etc.
• Assist Human Resources Team on special projects as needed
• Assist Customer Service Dept with calls, some administrative tasks
• Makes lunch arrangements for staff members as needed
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Distribution of incoming electronic faxes
• Supports team by performing tasks related to organization and strong communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Stock office breakrooms
• Stock copier paper in the copy rooms.
• Prepare/resetting conference rooms between meetings
• Update phone directory as needed
• Issue temporary badge to new hires (activate/deactivate)
• Maintains attendance and point log report
• Reconcile credit card
• Manages Active Directory

Job RequirementsDetails: Proficiency in MS-Office (Word, Excel and PowerPoint). Basic knowledge of scheduling, purchasing, shipping, and customer service processes. Strong problem solving and interpersonal communication skills.